Becoming a Valencia Supplier

In order to conduct business with Valencia all businesses must complete a supplier business profile and a W-9 form. Completing these forms do not guarantee business with the college. They are however required before a purchase order or check can be processed.

Download Supplier Business Profile and W-9 form (PDF file)

How to conduct business with the College
Please join us on Thursday, December 10, 2009 for a Question and Answer session with the Procurement Department.

Download invitation with more details

Sales Calls

Suppliers are welcome to make sales calls to our Procurement Office. In order to be productive and timely with your visit, an appointment is required. If you need to cancel an appointment, please notify our office as soon as possible.

Supplier Diversity

Valencia Community College is committed to the maximum utilization of our diverse supplier communities. We vigorously encourage our departments to utilize minority and women owned business according to our college goals.

The college will seek active participation through advertisements, invitations to bid and requests for proposals for procurement activities, and by providing information to minority and female-owned businesses about the plans, specifications and requirements of contracts and projects at the College.

Purchasing Policy

We believe that an open, competitive atmosphere is beneficial to the buyer and the seller. It is our policy to present this environment. We buy on the basis of quality of product and service, competitive price and delivery. We also consider the good of our local community, and Minority Spending.

Supplier Performance & Savings

As a manner of good purchasing practice, we periodically evaluate all vendors on the basis of actual delivery performance compared to promise delivery date, ability to meet emergency requirements, unauthorized partial deliveries, number of items rejected due to poor quality, and adherence to purchase order terms and conditions. Your ability to provide competitive prices consistent with quality and service requirements is of great importance to our vendor selection.

Purchase Orders

All merchandise shipped, and any service performed must have an authorized purchase order. The purchase order number must appear on all shipping packages, delivery tickets and invoices for prompt payment.

Payment

The Accounts Payable Department is solely responsible for the payment of invoices. Any questions concerning an invoice should be directed to 407-582-3309. All invoices are to be mailed to:

Valencia Community College
Accounts Payable Department
P.O. Box 3028
Orlando, Florida
32802-3028

Please forward any and all changes in your address and/or business name when applicable to the Procurement Office.

Supplier Terms and Conditions

2009 Florida Annual Resale Certificate for Sales Tax

Tax Exempt Certificate (expires 5/10/10)