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Email Distribution Lists
The following table outlines the e-mail distribution list criteria for our e-mail system. The lists are automatically populated by processes that are tied to HR records; however the list Administrator can add or delete members that are an exception to the processes.
To assure accuracy of the data please notify HR of any changes for your campus location, contract or employee status. Information is only as accurate as your HR record.
Note: All DLs are display with a preceeding asterisk to keep them grouped the top of the Global Address List
dl-name |
Criteria |
Refresh |
Administrator(s) |
*DL-Winter Park All |
CA Line #2 = 5 |
Daily |
Amanda Hoaglen x6874 |
*DL-Valencia Enterprises All |
CA Line #2 = 8 |
Daily |
Dwayne Smoot x6618 |
*DL-Osceola All |
CA Line #2 = 6 |
Daily |
Ada Nelson x4831
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*DL-East All |
CA Line #2 = 3 |
Daily |
Becky Hopkins x2216 |
*DL-WEC Career Service Employees |
Active employee
Emply code is C1,C2,or C3
CA Line #2 = 4 |
Daily |
Chris Moore x1579 |
*DL-CJI Career Service Employees |
Active employee
Emply code is C1,C2,or C3
CA Line #2 = Criminal Justice |
Daily |
Deborah McCoy x8081 |
*DL-DTC Career Service Employees |
Active employee
Emply code is C1,C2,or C3
CA Line #2 = DTC |
Daily |
Cathy Campbell x3321 |
*DL-EAC Career Service Employees |
Active employee
Emply code is C1,C2,or C3
CA Line #2 = 3 |
Daily |
Nicholle Trapp x2310 |
*DL-WPC Career Service Employees |
Active employee
Emply code is C1,C2,or C3
CA Line #2 = 5 |
Daily |
Carol D’Avella x6802 |
*DL-OSC Career Service Employees |
Active employee
Emply code is C1,C2,or C3
CA Line #2 = 6 |
Daily |
Donna Sovern x4107 |
| *DL-College Wide Distribution |
Must be an active employee |
Daily |
OIT |
| *DL-Tenured/Tenure Track Faculty |
Must be an active employee. Tenure/Tenure Track is Admin Lv from Tenured Position, Annual Contract On Track or Tenured. Employee class code is F1, F2, F3, F4, or F5 |
Daily |
OIT |
| *DL-HR Tenured Employees |
Must be an active employee. Tenure is Admin Lv from Tenured Position, Annual Contract On Track, or Tenured. All employee classes. |
Daily |
OIT |
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Administrating Distribution Lists
Administrators of a Global e-mail Distribution List (this is a list kept on the e-mail server accessible to the entire college – not to be confused with personal distribution lists) will have oversight of membership to assure accuracy.
DL’s are automatically updated by an automated process; this process will not add or remove people who have been manually added, nor add people who have been manually removed. This automated process will update DLs daily.
The primary criteria for automatically being added are: Campus Address and Mail Code as indicated by HR in Banner.
Instructions for DL Administrators:
- In order to make the Distribution Lists easier to find the naming will be as such: *DL-[name_of_list], ex: *DL-College Wide Distribution
- Administration: MS Exchange only permits one DL administrator
- Adding or removing names from the DLs is done through the Outlook Global Address List – only MS Exchnage users can be added to a DL.
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Open the Outlook Global Address List and double click (open) the Dl you need to administer.
- The DL Owner is dsplayed on the left side. If you are not the owner you cannot change the members list
- Modifying the members: select Modify Members under the list of members displayed
- Click ADD to add members
- To Remove a member clcik onthe memeber and select Remove
- Click OK and again on the next window
- Thank you for your assistance helping to assure that the DLs are up to date and, once automated, these lists should require minimal oversight.
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Faculty & Staff 
