Web Time Entry FAQ's

For Part-time Hourly and Work-Study Employees

How do I view the training video on how to use Web Time Entry?

How far in the past will I be able to view my time sheets?

When should  I submit my time sheet to my supervisor for approval?

What should I do if I did not work any hours during the payperiod?

What pin do I enter on the Certify page?

I got an error message when I accurately entered my pin on the Certify page?

How is my supervisor notified that I have a time sheet waiting for their approval?

What happens when my time sheet is not submitted or approved by the due date?

What happens if I accidentally submit my time sheet for approval before I completed the pay period?

Should I change the Shift when entering in my Time In and Time Out?

How do I view the training video on how to use Web Time Entry?

In a seperate Web Browser Log into Atlas then click here then select “Banner Tutorial Videos” and view appropriate videos for Web Time Entry.

How far in the past will I be able to view my time sheets?

Time sheets can be viewed for two months following the pay date.

When should  I submit my time sheet to my supervisor for approval?

Do not submit time sheet for approval until you have completed working for that payperiod.  Please review Part-Time & Work-Study Time Sheet Schedule

What should I do if I did not work any hours during the payperiod?

If you did not work any hours during the two week payperiod you will not need to do anything to the time sheet.  Time sheets cannot be submitted for approval without hours saved on the time sheet.

What pin do I enter on the Certify page?

The pin should be the same pin/password you use to enter Atlas.

I got an error message when I accurately entered my pin on the Certify page?

Please call Payroll to unexpire pin/password.

How is my supervisor notified that I have a time sheet waiting for their approval?

At this time there is no electronic notification of any kind.  You are responsible for notifying your supervisor that they have a time sheet pending their approval.

What happens when my time sheet is not submitted or approved by the due date?

A paper time sheet must be completed and signed by your current supervisor or their proxy and submitted to Payroll before the payroll deadline.

What happens if I accidentally submit my time sheet for approval before I finished entering all my hours for the pay period?

You must contact your supervisor and have them "Return for Correction" the time sheet so that you can add/make changes and then resubmit for their approval at the end of the pay period.

Should I change the Shift when entering in my Time In and Time Out?

No, please leave the Shift default as 1, changing this creates errors during the payroll process.

For Supervisors

What is WTE?

What is a TE Organization?

What is a TE Number?

How do I add new employees to my TE Organization?

How do I set up a Proxy?

How do I approve time sheets?

How am I notified that I have a time sheet Pending my approval?

What does ''*ERROR* Approval not allowed" mean?

How do I remove an employee from my list of employees in Atlas?

Can Payroll return time sheets once it is approved?

What should I do if I approved a time sheet with incorrect hours?

How far in the past will I be able to view employees time sheets?

What if employee has entered all hours worked but never submitted for approval?

I am a new supervisor, how do I get a Time Entry Organization and Number?

What does the Delete option on the approval page do?

What is WTE?

WTE stands for "Web Time Entry".

What is a TE Organization?

A Time Entry Organization must be created to route electronic time sheets to the correct supervisor.

What is a TE Number?

A Time Entry Organization also has a number connected to it.

How do I add new employees to my TE Organization?

By entering your TE Organization Number and Name on the Recommendation to Hire forms.

How do I set up a Proxy?

To create a Proxy in Atlas please follow these instructions.

How do I approve time sheets?

For step-by-step instructions please follow these instructions.

How am I notified that I have a time sheet Pending my approval?

At this time there is no electronic notification.  You will need to monitor your employees time sheets.  Your employee should also notify you in person or by email that they have submitted their time sheet to you and it is pending your approval.

What does ''*ERROR* Approval not allowed" mean?

This error occurs when the sumbmit button is pushed multiple times.  It will sometimes appear when the back button has been used.

How do I remove an employee from my list of employees in Atlas?

If the employee no longer works in the job Human Resouces-Records needs to be notified of the termination.

If the employee listed does not report to you contact, Human Resources-Records to determine why they appear in your TE Organization.

Can Payroll return time sheets once it is approved?

No, once the supervisor approves a time sheet changes can only be made during the processing of payroll manually. 

If a change does need to be made after time sheet has been approved contact Payroll immediately.

What should I do if I approved a time sheet with incorrect hours?

Contact Payroll immediately with the correct information so that it can be changed in Banner.

How far in the past will I be able to view employees time sheets?

Time sheets can be viewed for two months following the pay date.

What if employee has entered all hours worked but never submitted for approval?

Supervisor can copy hours entered in Atlas onto a paper time sheet and submit to Payroll by the payperiod deadline.

I am a new supervisor, how do I get a Time Entry Organization and Number?

Please contact Human Resources-Records to have a Time Entry Org Name & Number created and assigned to you and your employees.

What does the Delete option on the approval page do?

If you select Delete you will wipe out all hours employee has entered and saved and give the time sheet a status of Not Started.

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