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Policy & General Counsel

Policies and Procedures

Volume Index
Top of page Volume 1: Governance
 
6Hx28: 1-01Organization, Authority And Location Policy / Procedure
6Hx28: 1-02General Policy / Procedure
6Hx28: 1-03Meetings of the District Board of Trustees Policy / Procedure
6Hx28: 1-04Rules of Procedure for Meetings of The District Board of Trustees Policy / Procedure
6Hx28: 1-05Officers and Their Duties Policy / Procedure
6Hx28: 1-06Powers and Duties of the President of the College Policy / Procedure
6Hx28: 1-07Faculty Association Policy / Procedure
6Hx28: 1-08College Accountability Process Policy / Procedure
6Hx28: 1-09Policy Development and Review Policy / Procedure
6Hx28: 1-10Policy Against Improper Activities; Whistleblower Protection Policy / Procedure
6Hx28: 1-11Indemnification Policy / Procedure
6Hx28: 1-12Discrimination and Sexual Harassment Prohibited Policy / Procedure
6Hx28: 1-13Review and Amendment of Governance Policies Policy / Procedure

Top of page Volume 2: Nondiscrimination and Equal Opportunity
 
6Hx28: 2-01Nondiscrimination and Equal Opportunity Policy / Procedure
6Hx28: 2-02Harassment/Sexual Harassment Policy / Procedure
6Hx28: 2-03Investigating and Resolving Discrimination, Harassment and Sexual Harassment Complaints Policy / Procedure
6Hx28: 2-04AIDS Policy / Procedure
6Hx28: 2-05Minority and Women's Business Enterprise Program Policy / Procedure
6Hx28: 2-06Developing Business Program Policy / Procedure
6Hx28: 2-07Substitute Admission and Graduation Requirements for Students with Disabilities Policy / Procedure
6Hx28: 2-08Accommodation of Religious Observances by Students Policy / Procedure

Top of page Volume 3A: General Employment
 
6Hx28: 3A-01Job Descriptions for Personnel of the College Policy / Procedure
6Hx28: 3A-02.1Definition of Administrative, Instructional, and Professional Employees Policy / Procedure
6Hx28: 3A-02.2Definition of Full-Time Employment - Instructional and Administrative Employees Policy / Procedure
6Hx28: 3A-02.3Definition of a Career Service Employee Policy / Procedure
6Hx28: 3A-02.4Definition of Full-Time Employment for Career Service Employees Policy / Procedure
6Hx28: 3A-03Classification of Career Service Positions Policy / Procedure
6Hx28: 3A-04.1Part-Time Personnel Policy / Procedure
6Hx28: 3A-04.2Part-Time Instructional Personnel Policy / Procedure
6Hx28: 3A-05Substitute Professors Policy / Procedure
6Hx28: 3A-06Employee and Student Exchanges Policy / Procedure
6Hx28: 3A-07Temporary Duty Policy / Procedure

Top of page Volume 3B: Recruitment and Selection
 
6Hx28: 3B-01Human Resource Actions Policy / Procedure
6Hx28: 3B-02Inprocessing of New Employees Policy / Procedure
6Hx28: 3B-03Pre-Employment Drug Testing Policy / Procedure
6Hx28: 3B-04.1Recruitment of Administrative and Instructional Employees Policy / Procedure
6Hx28: 3B-04.2Recruitment of Career Service Employees Policy / Procedure

Top of page Volume 3C: Hours of Work, Compensation, Retirement, and Benefits
 
6Hx28: 3C-01.1Hours of Work for Instructional and Administrative Employees Policy / Procedure
6Hx28: 3C-01.2Assignment of Classroom and Laboratory Professors Policy / Procedure
6Hx28: 3C-01.3Councils and Committees Policy / Procedure
6Hx28: 3C-01.4Commencement Policy / Procedure
6Hx28: 3C-01.5Absence of a Professor from Class Policy / Procedure
6Hx28: 3C-02.1Hours of Work for Career Service Employees Policy / Procedure
6Hx28: 3C-02.2Recording of Hours Worked--Career Service Employees Policy / Procedure
6Hx28: 3C-02.3Overtime Compensation for Career Service Employees Policy / Procedure
6Hx28: 3C-02.4Night Shift Differential Policy / Procedure
6Hx28: 3C-02.5Payment to Career Service Employees for Holidays Worked Policy / Procedure
6Hx28: 3C-03.1Payroll Deduction Authorization Policy / Procedure
6Hx28: 3C-03.2Payroll Deductions for Dues for Certain Qualifying Employee Policy / Procedure
6Hx28: 3C-04.1Salary Schedule Policy / Procedure
6Hx28: 3C-04.2Credit for Prior Experience and Service at the College on the Instructional Salary Schedule Policy / Procedure
6Hx28: 3C-04.3.1Pay of Instructional Personnel Receiving Advanced College Credit Policy / Procedure
6Hx28: 3C-04.3.2Pay of Professional and Administrative Personnel Receiving Advanced College Credit Policy / Procedure
6Hx28: 3C-05Transfer from Temporary Grant-Funded Position to a College-Funded Position Policy / Procedure
6Hx28: 3C-06.1Contracts for Administrative, Professional, and Instructional Personnel Policy / Procedure
6Hx28: 3C-06.2Supplemental and Overload Contracts Policy / Procedure
6Hx28: 3C-07Staff Paid Through Staff and Program Development Funds Policy / Procedure
6Hx28: 3C-08Insurance: Comprehensive Medical and Life Program Policy / Procedure
6Hx28: 3C-09Waiver of Matriculation or Tuition Fees for Spouses and Dependents of Faculty and Staff Policy / Procedure
6Hx28: 3C-10Time of Service for Work Credit Policy / Procedure
6Hx28: 3C-11Retirement Contributions Policy / Procedure
6Hx28: 3C-12Retirement Incentive Program Policy / Procedure
6Hx28: 3C-13Optional Retirement Programs Policy / Procedure
6Hx28: 3C-14401(a) Qualified Retirement Plan Policy / Procedure
6Hx28: 3C-15403(b) Qualified Retirement Plan Policy / Procedure

Top of page Volume 3D: Leave
 
6Hx28: 3D-01Holidays and Other Paid Non-Duty Days Policy / Procedure
6Hx28: 3D-02Leave of Absence Policy / Procedure
6Hx28: 3D-03Vacation Leave Policy / Procedure
6Hx28: 3D-04Sick Leave Policy / Procedure
6Hx28: 3D-05Sick Leave Pool Policy / Procedure
6Hx28: 3D-06.1Family/Medical Leave Policy / Procedure
6Hx28: 3D-06.2Medical Examinations Policy / Procedure
6Hx28: 3D-06.3Illness-In-Line-Of-Duty Leave Policy / Procedure
6Hx28: 3D-07.1Leave for Personal Reasons Policy / Procedure
6Hx28: 3D-07.2Personal Leave Without Pay Policy / Procedure
6Hx28: 3D-08Partial Leave Policy / Procedure
6Hx28: 3D-09Court-Related Leave Policy / Procedure
6Hx28: 3D-10Military Leave Policy / Procedure
6Hx28: 3D-11Professional Leave and Extended Professional Leave Policy / Procedure
6Hx28: 3D-12Sabbatical Leave Policy / Procedure
6Hx28: 3D-13Domestic Violence Leave Policy / Procedure

Top of page Volume 3E: Standards for Performance and Conduct; Evaluation, Disciplinary Actions; Dispute Resolution Procedures
 
6Hx28: 3E-01Career Service Employee Performance Evaluations Policy / Procedure
6Hx28: 3E-02Award of Tenure and Evaluation of Tenured and Tenure Track Faculty Policy / Procedure
6Hx28: 3E-03Issuance of Annual Contracts to Instructional Personnel Otherwise Entitled to a Continuing Contract Policy / Procedure
6Hx28: 3E-04Acceptance by All Employees of the Policies of the College Policy / Procedure
6Hx28: 3E-05.1Reasons for Dismissal Policy / Procedure
6Hx28: 3E-05.2Code of Ethics for Public Employees Policy / Procedure
6Hx28: 3E-05.3Extra College Employment and Activities Policy / Procedure
6Hx28: 3E-05.4Acceptance of Gifts Resulting from Purchase or Adoption of Books, Equipment, or Materials by the College Policy / Procedure
6Hx28: 3E-05.5Tutoring Policy / Procedure
6Hx28: 3E-06Student Loan Practices Code of Conduct Policy / Procedure
6Hx28: 3E-07Personal Financial Obligations Policy / Procedure
6Hx28: 3E-08Disciplinary Action Policy / Procedure
6Hx28: 3E-09.1Faculty Grievances and Appeals Policy / Procedure
6Hx28: 3E-09.2Career Service Personnel Grievances Policy / Procedure

Top of page Volume 3F: Separation and Termination from Employment-
 
6Hx28: 3F-01Outprocessing of Employees Policy / Procedure
6Hx28: 3F-02Terminal Pay Policy / Procedure
6Hx28: 3F-03Suspension, Dismissal, or Non-Renewal of Administrative, Professional, or Instructional Employees Under Continuing Contracts or on Annual Contracts Policy / Procedure
6Hx28: 3F-04Reductions in Force or Consolidation or Reduction in Program - Continuing Contract Instructional Personnel Policy / Procedure
6Hx28: 3F-05.1Resignations of Administrative or Instructional Employees Policy / Procedure
6Hx28: 3F-05.2Abandonment of Position Policy / Procedure

Top of page Volume 4: Curriculum and Instruction-
 
6Hx28: 4-01Accreditation Policy / Procedure
6Hx28: 4-02Academic Freedom Policy / Procedure
6Hx28: 4-03Research by Faculty Policy / Procedure
6Hx28: 4-04Course Competencies and Student Outcomes Policy / Procedure
6Hx28: 4-05Collegewide Course Outline and Syllabus Policy / Procedure
6Hx28: 4-06Award of Credit Policy / Procedure
6Hx28: 4-07Grades (Progress and Final) Policy / Procedure
6Hx28: 4-08Final Examinations Policy / Procedure
6Hx28: 4-09Textbook Selection Policy / Procedure
6Hx28: 4-10Materials Required of Students Policy / Procedure
6Hx28: 4-11Class Attendance and Grade Records Policy / Procedure
6Hx28: 4-12Speakers or Guests Policy / Procedure
6Hx28: 4-13Field Trips Policy / Procedure
6Hx28: 4-14Deletion of Courses Not Taught for Five Years Policy / Procedure
6Hx28: 4-15Offering Continuing Professional Education (Noncredit) Courses on a One-Time Basis Policy / Procedure

Top of page Volume 5: General Administrative
 
6Hx28: 5-01.1Calendar Policy / Procedure
6Hx28: 5-01.2Schedule of Classes Policy / Procedure
6Hx28: 5-02Regulation of Promotion and Public Speaking Policy / Procedure
6Hx28: 5-03Public Contact with Students, Faculty, and Staff Policy / Procedure
6Hx28: 5-04Student, Faculty, and Staff Child Care Services Policy / Procedure
6Hx28: 5-05College Vehicles Policy / Procedure
6Hx28: 5-06Institutional Membership Policy / Procedure
6Hx28: 5-07Contracts Policy / Procedure
6Hx28: 5-08Travel by Authorized Personnel Policy / Procedure
6Hx28: 5-09.1Copyright and Trademark Ownership Policy / Procedure
6Hx28: 5-09.2Educational Work Products Policy / Procedure
6Hx28: 5-10Bidding Requirements Policy / Procedure
6Hx28: 5-11College Property Control Policy / Procedure
6Hx28: 5-12Other Insurance (College Property, Liability, and Workers' Compensation) Policy / Procedure

Top of page Volume 6: Fiscal
 
6Hx28: 6-01.1Receipt and Deposit of Funds Policy / Procedure
6Hx28: 6-01.2Bank Depositories Policy / Procedure
6Hx28: 6-02Investment of Funds Policy / Procedure
6Hx28: 6-03.1Expenditures Policy / Procedure
6Hx28: 6-03.2Signatures on Checks and Human Resource Contracts Policy / Procedure
6Hx28: 6-04Expenditures of Funds for Auxiliary Enterprises and Undesignated Gifts Policy / Procedure
6Hx28: 6-05Auxiliary Enterprises Policy / Procedure
6Hx28: 6-06Student Activity Fee Expenditures Policy / Procedure
6Hx28: 6-07Budget Amendments Policy / Procedure
6Hx28: 6-08.1Student Fees and Refunds Policy / Procedure
6Hx28: 6-08.2College-Preparatory and College-Level (Credit) Course Repeat Fees Policy / Procedure
6Hx28: 6-09Event Admission Prices Policy / Procedure
6Hx28: 6-10Scholarships Policy / Procedure
6Hx28: 6-11.1Collection of Loans, VA Deferments, and Other Student Accounts Receivable Policy / Procedure
6Hx28: 6-11.2Collection of Returned Checks Policy / Procedure
6Hx28: 6-12Bonds Policy / Procedure
6Hx28: 6-13.1Collection of Money from Students Policy / Procedure
6Hx28: 6-13.2Waiver of Fees for Persons 60 Years of Age and Older Policy / Procedure

Top of page Volume 7A: Information Technology
 
6Hx28: 7A-01Information Technology Resources Policies Policy / Procedure
6Hx28: 7A-02Acceptable Use of Information Technology Resources Policy / Procedure
6Hx28: 7A-03Computer Hardware and Software Standards Policy / Procedure
6Hx28: 7A-04Online Privacy, Access and Security Policy / Procedure
6Hx28: 7A-05User Authentication Requirements Policy / Procedure

Top of page Volume 7B: Records Management
 
6Hx28: 7B-01Preservation and Disposal of Records Policy / Procedure
6Hx28: 7B-02Student Records Policy / Procedure
6Hx28: 7B-03Financial Records and Reports Policy / Procedure
6Hx28: 7B-04Financial Information Security Policy / Procedure
6Hx28: 7B-05Human Resource Record Information Policy / Procedure

Top of page Volume 8: Students
 
6Hx28: 8-01Academic Standards of Satisfactory Progress (Academic Warning, Academic Probation, Academic Suspension) Policy / Procedure
6Hx28: 8-02Admission Policy / Procedure
6Hx28: 8-03Student Code of Conduct Policy / Procedure
6Hx28: 8-04Student Possession or Consumption of Alcoholic Beverages Policy / Procedure
6Hx28: 8-05Housing Policy / Procedure
6Hx28: 8-06Residency Policy / Procedure
6Hx28: 8-07Student Clubs and Organizations Policy / Procedure
6Hx28: 8-08Student Loans and Financial Aid Policy / Procedure
6Hx28: 8-09Requirement of Accident and Hospitalization Insurance for International Students Policy / Procedure
6Hx28: 8-10Student Academic Dispute and Administrative Complaint Resolution Policy / Procedure
6Hx28: 8-11Academic Dishonesty Policy / Procedure
6Hx28: 8-12Hazing Policy / Procedure

Top of page Volume 9: Advancement--
 
6Hx28: 9-01The Valencia Community College Foundation, Inc. Policy / Procedure
6Hx28: 9-02Gifts to the College Policy / Procedure
6Hx28: 9-03Photography Policy / Procedure
6Hx28: 9-04Advertising Policy / Procedure
6Hx28: 9-05College Publications Policy / Procedure
6Hx28: 9-06Grant Funding Policy / Procedure

Top of page Volume 10: Campus Safety and Security
 
6Hx28: 10-01Incidents, Accidents, or Injuries Policy / Procedure
6Hx28: 10-02Trespass Policy / Procedure
6Hx28: 10-03Fire or Other Emergency Policy / Procedure
6Hx28: 10-04Firearms on Campus Policy / Procedure
6Hx28: 10-05Smoking Regulations Policy / Procedure
6Hx28: 10-06Sexual Assault and Other Crimes of Violence Policy / Procedure
6Hx28: 10-07Parking and Vehicle Traffic Policy / Procedure
6Hx28: 10-08.1Drug-Free Campuses Policy / Procedure
6Hx28: 10-08.2Drug-Free Workplace Policy / Procedure

Top of page Volume 11: Campus Facilities
 
6Hx28: 11-01Physical Plant Maintenance and Sanitation Policy / Procedure
6Hx28: 11-02Animals and Pets Policy / Procedure
6Hx28: 11-03Key Control Policy / Procedure
6Hx28: 11-04Lake Pamela - West Campus Policy / Procedure
6Hx28: 11-05Selecting Professional Services Policy / Procedure
6Hx28: 11-06Prequalification of Contractors for Educational Facilities Construction Policy / Procedure
6Hx28: 11-07Changes in Construction After Award of Contract Policy / Procedure
6Hx28: 11-08.1Temporary Use of Rooms or Campus Facilities Policy / Procedure
6Hx28: 11-08.2College Facilities, Non-College Use of Policy / Procedure