Vol. XXXVIII, No. 41, October 26, 2009

This Week at Valencia

Monday, October 26

SALT mtg., 10 a.m., West Campus, 6-202

Data Team mtg., 2 p.m., East Campus, 3-113

Tuesday, October 27

District Board of Trustees mtg., 8:30 a.m., East Campus, 3-113

Student Development Collegewide Team mtg., 8:30 a.m., West Campus 9-140B

Thursday, October 28

University Center Ribbon Cutting, 8:30 a.m., West Campus

News from Human Resources

The October issue of HR Notes is posted on the Human Resources web site. The title of this issue (#98) is CIGNA Health Assessment FAQs. Please contact Human Resources if you have any questions.

Holiday Hiring Guidelines - Due to the large number of holidays during the months of November and December, we do not normally have new employees begin work during this period. New employees should begin work on or before November 9, 2009. After that date, recruitment activities may be conducted through the Human Resources department and offers of employment may be extended, however, newly hired employees may not begin work until January 4, 2010.

Along with the holiday hiring guidelines please keep in mind this hiring reminder for supervisors and managers:

Newly hired part time hourly andinstitutional work study student employees shouldnever be allowed to begin working until Human Resources has cleared them to do so.The hiring supervisor mustreceive written authorization from Human Resources before placinga new employee on awork schedule or allowing them to startworking.

Supervisors/Managers should contact Human Resources at ext. 8033 if they are in doubt about a person'seligibility to work.

NISOD Award Nominations

Please consider nominating a worthy colleague for the National Institute for Staff & Organizational Development (NISOD) Excellence in Learning Leadership Award. The purpose of the NISOD awards program at Valencia is to recognize full-time members of the faculty, staff and administration for outstanding accomplishments in improving student learning. Recipients should have demonstrated meritorious learning leadership, as outlined in the award guidelines.

To request a nomination form and guidelines,please contact Natalie Ferenc, College & Community Relations, extension 3126. Please note the submission deadlineis Wednesday, November 4, 2009.

For more information about NISOD and this year's conference (May 30 – June 2, 2010), visit www.nisod.org .

Leadership Valencia

Here is a quick glance at upcoming Leadership Valencia workshops. For a complete schedule of all workshops and registration details go to http://www.valenciacc.edu/leadership.

• How to Run Reports in the Data Warehouse
• AAWCC Reading Circle: The Beggar King & the Secret of Happiness (be sure to check the new date)
• Fall Budget Forum
• Collaboration at the Learning College
• Circles Of Belonging
• Organizing an Effective Office
• Fire Protection
• Making Sense of Your Data with Excel
• Dynamic PowerPoint

Outlook Q & A Webinars:

• Managing Your Mailbox
• Distribution Lists
• Outlook Calendar
• Out-of-Office Assistant
• Polling Your Audience With CPS
• Using GoToMeeting for Virtual Meetings
• Using GoToWebinar for Engaging Virtual Sessions

The Valencia Chapter of AAWCC invites all members and their guests to the Thanksgiving Luncheon on November 11 from 11:30 a.m.-1 p.m. in the Special Events Center on West Campus. For additional information go to http://www.valenciacc.edu/ aawcc.

Outlook Tip-of-the-Week: Templates

Tired of typing/writing the same message over and over, or maybe you go to your sent items, search for the sent item, and copy and paste that previously sent item? Then, as soon you hit SEND, you realize that you forgot to change a name or a date?! Creating and using templates can prevent this; you can have an arsenal of templates at your disposal.

To create a template:

• Open a new e-mail
• Enter the subject and your text in the message body*
• Do not enter a recipient at this time

Click the Office button (upper left) and select Save As from the menu

• When the Save As box opens up at the bottom you have an option to “Save as type:” – using the down arrow to the right select  “Outlook Template (*.oft)
• In the File Name field provide a name that defines the purpose of the template

Since templates are designed to be tailored to specific needs but the recipient, dates and topic might change. Here is an example of creating a template in a format that readily shows what fields need to be updated:

Hello [nameofrecipient],

On [mmddyy] you should have received a notification regarding [topichere] . . . . .

[Add your signature here]

The field names above have been run together so spell checker will catch them, reminding you the information needs to be changed.

For more tips and FAQs please click on the OIT Tools icon on your desktop and select “Ask a Question.”

Teach-In 2009

The Foundations for Orange County Public Schools and Osceola County Public Schools are sponsoring Teach-In 2009. This is your opportunity to be a teacher for an hour or a day and to bring your skills, interests and hobbies to the classroom.

Teach-In 2009 will be November 18 for Orange County and November 19 for Osceola County.  For more information visit http://foundationforocps.org/home/tabid/37/Default.aspx for Orange County and  http://www.osceola.k12.fl.us/ for Osceola County.

If you will be speaking about Valencia and will need Valencia materials to hand out, please contact Linda Downing at ext.1238 for Orange County or Edith Johnson at ext. 4163 for Osceola County after you sign up to volunteer and we will put together a packet of materials for you.

Thank you for considering this exciting opportunity to experience our public school classrooms first hand.

Correction

In last week's Bulletin contact information for Banner login assistance was listed incorrectly. Please contact the Help Desk at ext. 5555 for any Banner login issues.

VALENCIA COMMUNITY COLLEGE

                                               DISTRICT BOARD OF TRUSTEES

                                                           Orlando, Florida

Regular Meeting                                                                           Room 3-113, East Campus

October 27, 2009 - 8:30 a.m.                             AGENDA        701 North Econlockhatchee Trail, Orlando

                                               THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairman

Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

Recognitions:  Ms. Lucy Boudet, Assistant Vice President for Marking and Media Relations and Incoming Trustee, Ms. Lori Kifer

• Approval of Minutes – September 15, 2009, Regular Meeting

II.        Reports

A.        Southeast Property Discussion

B.         President’s Report

• Baccalaureate Degrees 
• Name Change

III.       New Business

• Letter of Intent Recommendation- Southeast Property – (if available)
• Identity Theft Prevention Program – Compliance with Federal Trade Commission Red Flag Rule
• 2009 Valencia Emeriti
• Construction Management at Risk Services – Request for Qualifications

            E.         Additions, Deletions or Modifications of Courses and Programs

            F.         Valencia Enterprise Courses and Fees

            G.        Human Resources Agenda

            H.        Submission of Grant Proposals

            I.          Property Deletion