Vol. XXXVIII, No. 35, September 14, 2009

This Week at Valencia

Tuesday, September 15

Faculty Council Meeting, 2:30 p.m., East Campus, 3-113

DOT Deans Meeting, 9 a.m., Osceola Campus, 3-319H

District Board of Trustees Meeting, 8:30 a.m., West Campus, 8-111

Wednesday, September 16

Learning Evidence Team Meeting, 2:30 p.m., West Campus, 6-202

UCF Foundation and Valencia Foundation proudly join together to present A Taste for Learning on Saturday, October 17 from 7 to 10 p.m. at Rosen Shingle Creek. Tickets are $125 per person or $200 per couple.

Join us as vintners from around the world serve their finest wines and sample exquisite cuisine from restaurants like B.B. King’s Blues Club Orlando, Cala Bella Shingle Creek, P.F. Chang’s China Bistro and Uno Chicago Grill. Tempting auction items will include everything from travel to truffles, to wine and wild nights out. There’s something for everyone!

Funds raised at A Taste for Learning will benefit Valencia and UCF 2+2 DirectConnect scholarships. 100% of all sponsorships, tickets and auction receipts will go directly to scholarships and is eligible to earn dollar-for-dollar match through the state of Florida First Generation in College matching grant program, doubling your investment.

Call ext. 3150 or visit www.valencia.org/ taste today to get your tickets.

Can’t attend A Taste for Learning? There is still an opportunity for you to help – recycle your corks and upcycle our efforts through the Save the Corks! campaign. Now through the end of December, send your recycled corks to Valencia Foundation (DTC-1) or take your corks to Save the Corks! containers at participating ABC Fine Wine and Spirits locations. Through a partnership with Nomacorc and Terracycle, ABC Fine Wine and Spirits will donate $.02 to A Taste for Learning for each cork recycled. And for those attending, be sure to bring your corks the night of the event – see you there!

Human Resources News

The September issue of HR Notes is posted on the Human Resources web site. The title of this issue is Employee Benefits Update, Issue #97. Please contact Human Resources if you have any questions.

News from Procurement

What Account (GL code) do I use?  Account Codes are used to expense goods and services that the College procures. It is very important to use the correct code for reporting purposes. Here is an example: for webinars or on-line seminars, use the account 605100.

A helpful detailed list with descriptions on the different account codes can now be found on the Procurement web-site: http://www.valenciacc. edu/ procurement/facultystaff_FAQs.asp

Adding Freight on Banner Requisitions - If you are purchasing an item that has freight associated with it, use the Additional field on your requisition to enter the freight amount.  Do not create a new line for freight.

Do not create a line with zero dollars for any reason.  If you need more room for your description, use Options>Item Text. 

Purchasing Card FAQ:

Q: May a fellow Valencia employee use my PCard to a make a business purchase? A: No. Per the PCard training manual - delegation, or giving an individual other than the named cardholder the ability to initiate or complete a transaction using a card is not permitted. This includes someone other than the cardholder having physical possession of the card, access to the card number and expiration date, and access to receipts or invoices that display the card number and expiration date. Note: this restriction does not preclude cardholders from making purchases themselves on behalf of other persons/departments with the proper approvals. For information on obtaining a Procurement Card, visit the Procurement website at: http://www.valenciacc.edu/ procurement/ProcurementCard.asp

Fun Stuff - True or False (see answers below)

• A Valencia Employee can also be a consultant to the College.
• A Banner requisition can be created using different Index’s and Account’s.
• The PCard can be used for meals when traveling for the college.
• Questions/or requests sent to the common Procurement e-mail address are answered quickly.
• Tissues, sanitized gel/spray, desk accessories, fans, or personal convenience items can be purchased using college funds.

Answers – 1: False; 2: True; 3: False (A per diem must be completed after travel.); 4: True (This is a common e-mail address that everyone in the department has access to so it is always best to use this address in case personnel are out of the office.); 5: False for Fund 1 but True for Fund 6.

Multi-functional Devices (a.k.a. copiers) - Multi-functional devices are equipment that are either leased or purchased by the College depending on the need. This collegewide function is coordinated by the Procurement Department who oversees the program and budget.  All MFD’s are networked and have unique IP addresses for data transfer. Copiers should not be moved without consulting the Procurement Department. Any questions regarding MFD’s should be directed to Mary Ellen Davies, ext 5527.

Valencia Community College + Siemens=Energy Savings; Energy Savings =$

A message from Facilities Energy Department - In a time of reduced budget and dwindling funds from the Department of Education, Valencia has found a way to subsidize their operating budget by partnering with Siemens Building Technologies to plan, organize and develop energy projects that produce positive cash flow. The implementation of the project was divided into two phases; phase one is associated with the upgrades on West Campus, and phase two covers East Campus and the Criminal Justice Institute (CJI).

Since the formation of this partnership about two years ago, the college has experienced a number of major energy related upgrades that have yielded a 30% reduction in the energy budget. Valencia is excited to announce the completion of phase one, a major renovation of the chiller plant on West Campus. This upgrade included the replacement of the old antiquated chillers and boilers with four state-of-the art 500-ton chillers, and the chiller water lines were extended to include all existing buildings as well as the three new  buildings, 8-Special Events Center, 10-Allied Health Building, and 11-UCF Joint Use Building. 

In addition to the transformation of the chiller plant, the college also invested in the upgrade of infrastructure wiring and power supply which included the placement of new transformers and main feeders.

Phase two consists of a conversion from individual air cooled chillers to a complete water cooled central energy plant on East Campus; with the addition of a new campus-wide building automation system. The two new chillers, rated at 650 tons each, are magnificent pieces of equipment. They are equipped with a number of sensors and built-in computers that are both sensitive and intriguing. Another interesting feature of this plant is the process by which the rain water run-off from the roof is used to supplement the make-up water for the cooling towers. This feature contributes to the water savings that is also very critical in the sunshine state, and a key sustainability feature of this project.

The installation of the thermal storage system at CJI is almost complete. With this technology, Valencia will be building ice during off peak electrical periods and melting the ice for cooling purposes during off peak hours when electric costs are higher. This concept of using ice to enhance the cooling process is phenomenal.

Phase two is about 70% complete, but the changes are already making some positive contributions to energy performance.

Contributed by

Winsome Bennett and Robert Hickman.

Leadership Valencia

(Due to space limitations please visit the Leadership Valencia website for descriptions of each class)

How to Run Reports in the Data Warehouse - (Presenter: Jim Ferrari) Choose from one of the following:

September 15, 9-10:30 a.m., West Campus, Room 6-326B. Registration Code: LRRDW-1

September 16, 1-2:30 p.m., Criminal Justice Institute, Room 228. Registration Code: LRRDW-2

October 8, 1-2:30 p.m., West Campus, Room 6-326B. Registration Code: LRRDW-3

October 14, 1-2:30 p.m., Criminal Justice Institute, Room 228. Registration Code: LRRDW-4

Aging Parents - Parenting Parents: What You Need to Know as Your Parents Age - (Presenters: Helen Von Dolteren Fournier and Julie Kronhaus) September 24, 6-8:30 p.m., Criminal Justice Institute, Registration Code: GAP-1

Banner Finance for Beginners - (Presenters: Mary Ellen Davies, Brian Bastin, Nicoleta Brandolini) October 2, 8 a.m.-4 p.m., Winter Park Campus, Room 219. Registration Code: TFBC-2

Circles of Belonging – (Presenters: Gerald Jones and Joe Nunes) September 25, 8:30 a.m.-12:30 p.m., Criminal Justice Institute Auditorium. Registration Code: PCOB-1

Preparing Yourself for Retirement, a four part series, presented by Helen Von Dolteren-Fournier and sponsored by the Valencia Chapter of AAWCC.

Session II of IV: Different Retirement Savings Choices, Which is Best September 15, 9-10:30 a.m., Osceola Campus, Room 3-239. Registration Code: GDRC-3

Session III of IV: Picking Your investment - September 10, 9-10:30 a.m., West Campus, Room 6-202. Registration Code: GPYR-2; OR September 22, 9-10:30 a.m., Osceola Campus, Room 3-239. Registration Code: GPYR-3

Session IV of IV: Wrapping Up, Completing an Analysis –September 17, 9-10:30 a.m., East Campus, Room 5-112. Registration Code: GWU-1; OR September 24, 9-10:30 a.m., West Campus, Room 6-202. Registration Code: GWU-2; OR September 29, 9-10:30 a.m., Osceola Campus, Room 3-239. Registration Code: GWU-3

21st Century Learning Environments - (Presenter: Jim Belcher) Please send any questions and comments to Jim Belcher, jbelcher@valenciacc.edu. September 24, 12:45-3 p.m., East Campus, Room 5-112. (Please Note Room Change.) Registration Code: G21CLE

Fall Budget Forum - (Presenters Sherri Dixon, Keith Houck, Pedro Rivera) Choose from one of the following:

October 20, 2:15-3:45 p.m., West Campus, Room 6-202. Registration Code: LFBF-1

October 22, 1-2:30 p.m., East Campus, Room 5-112. Registration Code: LFBF-2

October 23, 10-11:30 a.m., Winter Park Campus, Room 226. Registration Code: LFBF-3

October 29, 1:30- 3 p.m., Osceola Campus, Room 3-239. Registration Code: LFBF-4

Consensus Building: How to Effectively Reach an Agreement within a Group - (Presenter: Joseph Sarrubbo) Sponsored by the Valencia Chapter of FACC. September 30, 10:30 a.m.-12 Noon, West Campus, Room SSB-110D. Registration Code: PCS-1

Collaboration at the Learning College - (Presenters: Dr. Shugart and Michael Shugg) October 28, 2-4:30 p.m., East Campus, Room 5-112. Registration Code: PCALC-3

Building Communities of Convergence: Exploring Peace and Justice at Valencia (World Cafe Dialogue) (Presenters: Jim Belcher and Rachel Waite) September 25, 1-3 p.m., Osceola Campus, Room 1-172. Registration Code: GEPJ-1

To register for all classes go to http://valenciacc. edu/leadership/. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation email. To view the status of a particular workshop and to see a full listing of workshops check the Leadership Valencia calendar located online.

September is National Cholesterol Education Month. Anyone can have high cholesterol. It doesn't matter whether a person is thin, overweight, young or old. Cholesterol is a major risk factor for heart disease and stroke, the No. 1 and No. 3 killers of Americans. It's important to know your cholesterol numbers and keep them down. The American Heart Association is a trusted source of cholesterol information.

Remember to sign up for upcoming Brown Bag Lunch and Learn Workshops for September. For more information on Cholesterol and any upcoming workshops go to the Wellness website, valenciacc.edu/wellness.

The Valencia Chapter of AAWCC invites all members and their guests to the annual Fall Reception and Fundraiser September 22 from 5:30-7:30 p.m. in the Special Events Center on West Campus. While enjoying refreshments and networking with your peers, you'll have an opportunity to purchase tickets to win wonderful gift baskets. All proceeds from ticket sales go towards AAWCC student scholarships. Reservations are required so please RSVP by September 20 to Patty Nicholas at ext. 3465 or AAWCC@valenciacc.edu.

Outlook Tip-of-the-Week: How can I manage my Unified Messaging voice mails

Unified Messaging is a Voice Mail system that integrates with MS Exchange and can be accessed through either your telephone or MS Outlook 2007.

Here is a quick tip that can help manage the voice mails by setting them aside and clearing up the clutter in your inbox. When you receive a new voice mail or a missed call notification it will go directly into your inbox. For some of us this can make if difficult, if not awkward, to manage voice mails.

Create a new mail folder and name it _VoiceMail (this will move the folder to the top of the folder list)

Create a new rule where the subject contains "Voice Mail" and "Missed Call" and select "moved it to the _VoiceMail folder"

If you use Favorite Folders in Outlook click and drag the _VoiceMail folder to it. All of your voice mail will be at the top and will readily indicated if you have unread voice mail.

For the Unified Messaging Quick Start Guide go to valenciacc.edu/oit and click on the Unified Messaging link.

For more tips and FAQs please visit answers.valenciacc.edu

Thank You

Thank you to all of my Valencia colleagues and friends who provided support and comfort to me following the death of my mother-in-law. The caring and compassion extended to me has been greatly appreciated.

Thank you, Louise N. Pitts, Ed.D., M.S.N.

Dear Valencia Family, Thank you for your prayers, cards and beautiful flowers during our father's illness and passing. Your encouragement, caring and friendship has helped us through this difficult time.

Sincerely, Consuelo Bajramoski, Mercedes Flores and family

VALENCIA COMMUNITY COLLEGE

                                                DISTRICT BOARD OF TRUSTEES

                                                            Orlando, Florida

Regular Meeting                                                                                                                                        Bldg 8 – Room 111 A-C, West Campus

September 15, 2009 - 8:30 a.m.    AGENDA                        1800 Kirkman Road, Orlando

                                      THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairman

Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

Recognition:  Mr. Ronald Blocker

Approval of Minutes – July 21, 2009, Regular & Organizational Meetings

II.            Reports

A.        West Campus (Dr. Jared Graber, West Campus)

                B.            West Student Government Association Report (Mr. Robert Stio, West SGA President)

                C.            Fall Enrollment – (Dr. Joyce Romano, Vice President for Student Affairs & Dr. Kaye Walter, Executive Vice President, Chief Learning Officer)

D.            Annual Financial Report for 2008-2009 (Mr. Keith Houck, Vice President Administrative Services)

E.             Construction Report (Mr. Keith Houck)

F.             Compliance and Auditing – Audit (Ms. Undria Stalling)

                G.            Faculty Council Report (Ms. Jean Marie Fuhrman)

                H.            Valencia Foundation Report (Ms. Jerry Buchanan, Trustee)

                I.              President’s Report (Dr. Sanford Shugart)

III.           New Business

                A.            South East Campus Property Options

B.            Budget Amendment Request – 2008-2009 Final Adjustments to Budget

                  C.            Additions, Deletions or Modifications of Courses and Programs

                D.            Valencia Enterprise Courses and Fees

                E.             Human Resources Agenda

                F.             Submission of Grant Proposals

                G.            Property Deletion

IV.           Other Business