Vol. XXXVIII, No. 34, September 8, 2009

This Week at Valencia

Tuesday, September 8

Career Program Advisor mtg. 9:30-11:30 a.m., Osceola Campus, 3-319H

Wednesday, September 9

College Curriculum Committee, 2-5 p.m., West Campus, 6-202

College Operations Council, 9 a.m.-1 p.m., East Campus, 3-113

Thursday,September 10

Learning Assessment Committee, 2:30-4:30 p.m., East Campus, 8-234

Reminder from Human Resources

All employees should designate an emergency contact. When an employee becomes ill or is injured while working, they may not be able to communicate with others regarding how to contact a friend or family member. For this reason, ALL employees are encouraged to designate at least one person as an emergency contact and provide information that would allow Human Resources to reach the designated person on behalf of the employee. An emergency contact may be a friend, neighbor, relative – anyone the employee selects. The designated emergency contact person will only be contacted in the event of a true emergency.

Emergency contact information can be viewed, added, and updated by logging into Atlas and selecting the “Employees” tab. Emergency Contacts: View or Update is listed in the Employee Services section near the center of the screen. Select "Update" to add an emergency contact if none has ever been submitted and to change existing emergency contact information or add a second name/number to the list. Select "View" to review existing emergency contact information. Employees should review their emergency contact information from time-to-time and update it when appropriate.

An additional suggestion from a caring Valencia employee - employees may also want to use their cell phones as a method of communicating an emergency contact. An employee may designate one number on a cell phone and preface it with “ICE” which is an abbreviation for “In Case of Emergency.” Emergency and medical personnel may check an unconscious person’s cell phone list for ICE contact information. This is a good idea for everyone in general so share this suggestion with your friends and family members.

Leadership Valencia

How to Run Reports in the Data Warehouse - (Presenter: Jim Ferrari) Please Note: This is the same training as the Data Warehouse Training for Cognos users. This is a hands-on workshop that will teach you how to access and run Data Warehouse reports. This will be accomplished through the Data Warehouse web portal and directly within Excel using a special add-in. Choose from one of the following:

• September 15, 9-10:30 a.m., West Campus, Room 6-326B. Registration Code: LRRDW-1
• September 16, 1-2:30 p.m., Criminal Justice Institute, Room 228. Registration Code: LRRDW-2
• October 8, 1-2:30 p.m., West Campus, Room 6-326B. Registration Code: LRRDW-3
• October 14, 1-2:30 p.m., Criminal Justice Institute, Room 228. Registration Code: LRRDW-4

Aging Parents - Parenting parents: What You Need to Know as Your Parents Age (Presenters: Helen Von Dolteren Fournier and Julie Kronhaus) - Join us for a workshop created just to help you manage your concerns or questions regarding your aging parent(s). If you are the primary caregiver or simply concerned for the sake of your parent(s) or parent(s)-in-law and need answers, consider joining us. If you have any of the following questions, consider attending:

• What legal documents should every parent have in place? If my parents executed their documents 20 years ago, up North, are they still good?
• What if my parents outlive their money - what assistance/benefits are there for them? How do I find out about these programs?
• Do you and your siblings agree on the long-term care plan for your parent?
• My widowed mother wants to marry someone she has met at the Senior Living Center - what should she consider, legally, before she marries?
• I suspect that my brother is misusing the Power of Attorney - what can be done?
• Is it true that my father must 'give away' or 'sell' all his assets, including his home, to qualify for Medicaid assistance?
• What is Guardianship and how will I know if my parent needs it?
• My mother has passed but my stepfather is still living; how can I approach him to speak about these types of issues?
• My father was a WWII veteran - is he eligible for any VA long term care assistance and will my mother be eligible too?

September 24, 6-8:30 p.m., Criminal Justice Institute, Registration Code: GAP-1

Banner Finance for Beginners - (Presenters: Mary Ellen Davies, Brian Bastin, Nicoleta Brandolini) Learn how to look up your budget, create budget transfers, create requisitions, and research your budget and spending. October 2, 8 a.m.-4 p.m., Winter Park Campus, Room 219. Registration Code: TFBC-2

Circles of Belonging – (Presenters: Gerald Jones and Joe Nunes) Ever wonder what makes a person tick? Individual experiences play a huge part in shaping the way we interact with others and view the world around us.This in-depth interactive workshop will examine how diversity of experience impacts our interpersonal communications and relationships. Through discovery and discussion, learn more about yourself and the people around you. Participants will leave the session with an increased understanding of and appreciation for similarities and differences. September 25, 8:30 a.m.-12:30 p.m., Criminal Justice Institute Campus Auditorium. Registration Code: PCOB-1

Preparing Yourself for Retirement, a four part series, presented by Helen Von Dolteren-Fournier and sponsored by the Valencia Chapter of AAWCC. A continental breakfast will be served at each presentation.

• Session I of IV: Budgeting Your Needs - Budgeting your needs will be based on your current habits, your retirement picture, and any social security income, defined benefit income, etc.We will forecast federal income taxes and average inflation with all of these figures for your personalized retirement plan. September 8, 9-10:30 a.m., Osceola Campus, Room 3-239. Registration Code: GBYN-3
• Session II of IV: Different Retirement Savings Choices, Which is Best - What is the best for you? How can you know? Does your tax bracket today influence your decision? Investment choices include 403B, Roth 403B, 457, Roth IRA, Traditional IRA, full pension versus partial pension with cash plan. So many choices! September 15, 9-10:30 a.m., Osceola Campus, Room 3-239. Registration Code: GDRC-3
• Session III of IV: Picking Your investment - After you determine your risk tolerance and asset allocation, we will utilize Morningstar to determine which mutual funds fit into your allocation perfectly. We will discuss when you should consider cutting loose your mutual funds due to poor performance, etc. Additionally, you will have an opportunity to review the Morningstar report on your current mutual fund holdings. September 10, 9-10:30 a.m., West Campus, Room 6-202. Registration Code: GPYR-2; OR September 22, 9-10:30 a.m., Osceola Campus, Room 3-239. Registration Code: GPYR-3
• Session IV of IV: Wrapping Up, Completing an Analysis –Completing this analysis based on your personal income and expense information that we have compiled throughout this series of  workshop. You will know if you need to save a little more to reach your perfect retirement or if you can actually retire earlier than you thought. September 17, 9-10:30 a.m., East Campus, Room 5-112. Registration Code: GWU-1; OR September 24, 9-10:30 a.m., West Campus, Room 6-202. Registration Code: GWU-2; OR September 29, 9-10:30 a.m., Osceola Campus, Room 3-239. Registration Code: GWU-3

21st Century Learning Environments - (Presenter: Jim Belcher) Creating environments for learning and exchange, not just delivery - applying research to design. We will have fun experiencing first hand- not just talking about-some of the more innovative and effective recent ideas including:

• Parker Palmer's "community of truth" vs. "the objectivist myth of knowing".
• Juanita Brown and David Isaacs' "World Café: Shaping Our Futures through Conversations That Matter" technology.
• Margaret Wheatley's "calling of circles to give birth to new ideas, new courage, and new companions for the journey."
• Harrison Owen's "Open Space Technology".
• The three new R's - relevance, resonance, and response.
• Lessons learned from three years of experimental room design in EC Room 8-144.
• And, YOUR best practice ideas, for designing more effective learning environments.

Please send any questions and comments to Jim Belcher, jbelcher@valenciacc.edu. September 24, 12:45-3 p.m., East Campus, Room 5-112. (Please Note Room Change.) Registration Code: G21CLE

Fall Budget Forum - (Presenters Sherri Dixon, Keith Houck, Pedro Rivera) Everything you ever wanted to know and more on the FY 2009-2010 Budget. There will be a presentation of the budget and then a question and answer session with Keith, Pedro and Sherri. We welcome your participation, thoughts and ideas on Valencia's budget in making Valencia more efficient and effective while still delivering our high quality education. Choose from one of the following:

• October 20, 2:15-3:45 p.m., West Campus, Room 6-202. Registration Code: LFBF-1
• October 22, 1-2:30 p.m., East Campus, Room 5-112. Registration Code: LFBF-2
• October 23, 10-11:30 a.m., Winter Park Campus, Room 226. Registration Code: LFBF-3
• October 29, 1:30- 3 p.m., Osceola Campus, Room 3-239. Registration Code: LFBF-4

Consensus Building: How to Effectively Reach an Agreement within a Group - (Presenter: Joseph Sarrubbo) Participants will work individually and in groups in order to learn techniques for effective consensus building. Sponsored by the Valencia Chapter of FACC. September 30, 10:30 a.m.-12 Noon, West Campus, Room SSB-110-D. Registration Code: PCS-1

Collaboration at the Learning College - (Presenters: Dr. Shugart and Michael Shugg) Join Valencia's leaders for a conversation about our habits of collaboration. Questions to be considered include: What is collaboration at a learning college? Why do we collaborate? What are some characteristics of authentic versus inauthentic collaboration? What are the preconditions for effective collaboration? How do we balance our collaborative process with the need to move work forward? What level of collaboration is appropriate for what types of decisions? October 28, 2-4:30 p.m., East Campus, Room 5-112. Registration Code: PCALC-3

To register for all classes go to http://valenciacc. edu/leadership/. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation email. To view the status of a particular workshop and to see a full listing of workshops check the Leadership Valencia calendar located online.

Upcoming Workshops

Valencia’s Center for Leadership Development is presenting leadership briefings on Crucial Conversations: Tools for Talking When the Stakes are High and Influencer: The Power to Change Anything from 8:30 a.m. to 4:30 p.m. on November 13 at Valencia's West Campus.

This powerful one day leadership development workshop is designed for leaders who want to transcend challenges and problems in an effective way that achieves results. In partnership with Gems Consulting, Valencia’s Center for Leadership Development is proud to offer two workshops in one day based on the best-selling books Crucial Conversations and Influencer.

Participants will receive both of the books, continental breakfast and lunch. Make this a great professional development day for your whole team. Workshop fee for Valencia employees is $259 per person and SPD funds may be used for this event.

MONEY BASICS™ - This comprehensive program covers all aspects of personal money management including advanced topics such as education planning, estate planning, investments, and determining insurance needs. Designed for individuals who desire to learn the basics of money management. Topics include setting financial goals, managing income and estimating expenses, tax planning, retirement planning, and a review of the sponsoring company benefits. Upon completion of this six hour workshop, participants will have the tools and knowledge to develop their own financial plan.

This six-hour workshop is being offered Oct. 12, 19 and 26 from 6 to 8 p.m. OR Nov. 5, 12 and 19 from 6 to 8 p.m. at the Sand Lake Center. The fee is $195 and you can bring a spouse or friend for an additional $59. To register please call ext. 6688

A new Step by Step Walking Program begins September 14th. Walking is a great way to become physically active. This is a 12-week program and for each step you record you earn wellness bucks. You will receive an email with the sign-up form or you can download the form at the wellness website. Contact Debi Jakubcin at djakubcin@valenciacc.edu with any questions.

All fitness classes start this week! Remember you can take them at any campus and can join at any time.

East Campus

• Yoga PM - Monday, 5:15-6:15 p.m., dance studio (6-104)
• NEW! Yoga AM - Wednesday, 7-7:45 a.m., dance studio (6-104)
• Boot Camp - Tuesday/Thursday, 6:45-7:45 a.m., gym (6-105)
• Basketball - Tuesday and Thursday, 5-6 p.m., gym (6-105)
• Weight Watchers - Wednesday, 1-2 p.m., 6-217
• Dancing - Learn ChaCha, Rhumba and Foxtrot - Thursday, 5:15-6:15 p.m., gym (6-105)
• NEW! Zumba - Monday/Wednesday, 5:15-6:15 p.m., gym (6-105)
• NEW! Guided Relaxation – Tuesday, 1-1:45 p.m., 6 weeks only, 9/8 thru 10/14

West Campus

• Yoga - Monday, 5:15-6:15 p.m., dance studio (HSB-123)
• NEW! Yoga – Wednesday, 12 Noon-12:45 p.m. - dance studio (HSB-123)
• Cardio Sculpt - Tuesday/Thursday, 5:15-6:15 p.m., dance studio (HSB-123)
• Weight Watchers - Friday, 11:30 a.m.-12:30 p.m., 5-258
• NEW! Guided Relaxation – Wednesday, 1-1:45 p.m., 6 weeks only,10/21 thru 11/25, dance studio (HSB-123)

Downtown Center

• Yoga - Wednesday, 5:15-6:15 p.m., first floor conference room

Winter Park Campus

• Yoga - Tuesday, 5:15-6:15 p.m., rm. 224
• Boot Camp – Saturday, 8-9 a.m., Lake Island Park (across the street from Winter Park campus)
• NEW! Boot Camp – Wednesday, 5:15-6:15 p.m., Lake Island Park (across the street from Winter Park campus)
• Weight Watchers, Thursday, 12:30-1:30 p.m., rm. 108

Osceola Campus

• Yoga – Monday, 4:45-5:45 p.m.

Sand Lake Center

• Yoga - Tuesday, 5:15-6:15 p.m., 2-120

Criminal Justice Institute

• Yoga - Tuesday, 5:15-6:15 p.m., Auditorium

Brown Bag Lunch and Learn Workshops for September:

• Nutrition & Cholesterol - September 15, East Campus, 11 a.m.-12 Noon, 3-113 OR West Campus, 1-2 p.m., 1-212
• 5 Secrets to Feeling and Looking Good - September 17, East Campus, 1-2 p.m., 3-113 OR September 29, West Campus, 1-2 p.m., TBA
• Emotional Eating - September 22, East Campus, 1-2 p.m., 3-113 OR September 24, West Campus, 1-2 p.m., HSB-211
• Preparing a Healthy Lunch - September 28 OR October 19, West Campus, 11:30 a.m.-12:30 p.m., 9-139  reservations are required for this workshop

A Warm Welcome to New Full-time Employees

Masood Ejaz, instructor, Electronics, West Campus, mc 4-41, ext. 1945

James Frison, custodian, West Campus, mc 4-9, ext. 1217

Javier Garces, professor, Biology/Horticulture, West Campus, mc 4-3, ext. 1407

Alan LaCerra, instructor, English, Winter Park, mc 5-1, ext. 6801

Bryan Leep, maintenance technician, West Campus, mc 4-9, ext. 1759

Lindsey McNellis, instructor, History, East Campus, mc 3-29, ext. 2587

Matthew Messengar, instructor, Digital Media, East Campus, mc 3-2, ext. 2218

Gayatri Ramesh, instructor, Mathematics, West Campus, mc 4-23, ext. 1357

Carmen Rodriguez, instructor, Accounting, West Campus, mc 4-32, ext. 1833

Robert Schachel, professor, English, East campus, mc 3-20, ext. 2634

Lisa Schellpfeffer, instructor, Speech, East Campus, mc 3-20, ext. 2433

Nichole Shorter, instructor, Mathematics, East Campus, mc 3-16, ext. 2385

Latricia Stone, professor, Nursing, West Campus, mc 4-14, ext. 1958

Arlene Vickers, professor, Nursing, West Campus, mc 4-14, ext. 1589

Desiree Voita, professor, Nursing, West Campus, mc 4-14, ext. 1551

Mark Williams, instructor, Humanities, East Campus, mail code 3-2, ext. 2753

The Valencia Chapter of AAWCC invites all members and their guests to the annual Fall Reception and Fundraiser September 22 from 5:30-7:30 p.m. in the Special Events Center on West Campus. While enjoying refreshments and networking with your peers, you'll have an opportunity to purchase tickets to win wonderful gift baskets. All proceeds from ticket sales go towards AAWCC student scholarships. Reservations are required so please RSVP by September 20 to Patty Nicholas at ext. 3465 or AAWCC@valenciacc.edu.

Outlook Tip of the Week from OIT - Sharing Distribution Email Lists

The following was published in the July 6th Bulletin but since adding Adjunct Faculty and many departments needing to set up new personal Distribution Lists this information may be very helpful.

There are Global Distribution Lists that are fairly inclusive for large groups but may not always serve the departmental level needs. You can create a shared contact folder and a distribution list within that folder:

• Create a custom contact folder (rather than share your main contact book)
• Click on Contacts
• From the top menu select the down arrow and then select Folder (or CTRL+SHIFT+E)
• Give a name to the folder and save it
• Create a custom distribution list (make sure you have selected the new folder)
• From the top menu select the down arrow and then Distribution List (or CTRL+SHIFT+L)
• Give a name to the DL
• Click on Select Members from top icons – this will open up the Global Address Book
• To select people from your own lists click the down arrow under Address Book
• When done adding members select Save and Close on the upper left.
• Sharing the Contact Folder
• Click File > Folder > Change Sharing Permissions
• Click Add and select those who need access to the list
• Click Apply
• Define the Access Levels
• Highlight the person(s) you have added
• Using Permissions Level select the down arrow and choose the level of access.
• E-mail the people you have shared this with to let them know you have shared it with them
• Accessing a shared DL
• Under Contacts Current View select Open Shared Contacts
• Type in the user name of the person who has shared it – or select the Open button and choose the person from the Global Address List
• The Contact Folder will now appear in People’s Contacts

E-mailing a shared DL

• Open the Contact Folder and double click the shared DL listed
• At the top of the group find the icons grouped above Communicate and select E-mail, which will open a new e-mail window with the Dl in the To field

For more tips and FAQs click on 'Ask a Question' in the OIT Tools on your desktop.

Please e-mail your achievements, awards, recognitions and relevant information for the college community to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is 5 p.m. on Tuesday to be included in the following Monday’s publication.