Vol. XXXVIII, No. 26, July 13, 2009

This Week at Valencia

Monday, July 13

Career Program Advisor mtg., 3 p.m., Osceola Campus, 3-319H

Tuesday, July 14

Career Program Advisor mtg., 9:30 a.m., Osceola Campus, 3-319H

Wednesday, July 15

Learning Evidence Team mtg., 2 p.m., Osceola Campus, 3-319H

Important Notice to all Supervisors of Career Service Employees

It is time to talk to your full-time career service employees regarding their upcoming yearly performance evaluation. An email reminder has been sent to supervisors which contain helpful guidelines that take you through the process to make this an effective experience. The Career Service Performance Evaluation form #30 is available in Atlas/Valencia Forms.

College policy 6Hx28:3E-01 states that full-time career service employees will be evaluated in writing at least once a year. The policy can be viewed on the Valencia website. From the home page click on Faculty & Staff, then under Employee Resources click on Policy Manual.

For employees who were in your department since July 1, 2008, the rating period is July 1, 2008 to June 30, 2009. Contact Sherian Stevenson, ext. 8042, with any questions.

News from Procurement

Different Delivery Locations - If you are ordering equipment or heavy material that needs to be delivered to several campuses, please create a separate requisition for each campus. Example:  Downtown ‘home office’ is ordering 100 lb ‘wigits’ for four campuses. Two each for East, West, Osceola and Winter Park. Instead of having all eight ‘wigits’ (800 lbs) be delivered to Downtown, with no loading dock, and then dispersed to the different locations, create four different requisitions/PO’s that will be delivered to the location by the vendor. This helps out our Courier Service Department and also speeds up the delivery process.

Vendor Solicitation - It seems in today’s economy, the College is being bombarded with overzealous sales persons who are seeking business opportunities regardless of the need. While the Procurement office is prepared to field the daily vendor calls and requests, we understand that departments are also feeling this pressure.  Please direct any vendors to our office. We hold monthly vendor meetings to inform companies how Valencia conducts business. It is good, useful information and the vendors are appreciative of our time.

The next vendor meeting is scheduled for July 28. An invitation with more details can be found on our web-site at http://www.valenciacc. edu/procurement/vendor.cfm

Outlook Tip-of-the-Week:  How to deal with corrupt cached e-mail addresses

During the migration from GroupWise to Outlook a conversion utility was used to move the data from one system into another. Because of the many servers used for GroupWise it was necessary to migrate data over several weeks. This necessitated the need to be able to e-mail between the two systems, which caused cached (stored) e-mail addresses to default to an address that contained username@first.administrative group, which is now an invalid address. There are a couple ways to clean/clear these up.

The first one is somewhat labor intensive, but is simple to do and works well. The second requires a higher level of technical know-how and can be somewhat intimidating.

For the first method:

• Open a new e-mail window and, alphabetically, begin to type in someone’s name.
• When the name auto-populates press the Delete Key
• Repeat this until no more names appear (A through Z)
• As you use e-mail address from your address books they will be cached and you will have good e-mails

The second method is quicker and gets rid of all cached e-mail addresses in moments. Here are the directions supplied by Microsoft at http://support.microsoft .com/kb/287623.

Use the steps in the following section to reset the Outlook nickname cache for Microsoft Windows XP.

• Quit Outlook.
• Click Start, and then click Search.
• In the Search Companion left-side panel, click All files or folders.
• In the All or part of the file name: box, type *.NK2.
• In the Look In box, click to select your local hard disk.
• Click More advanced options, click to select Search hidden files and folders check box.
• Click Search.
• Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
• Rename the file to profilename.bak, and then press ENTER.
• Quit Windows Explorer.
• Restart Outlook.

Outlook will generate a new nickname cache. [This will then save/cache the e-mail addresses you use.]

For more tips and FAQs click on ‘Ask a Question’ in the OIT Tools on your desktop.

Leadership Valencia

Peaks and Valleys - Throughout life, we find ourselves in either a peak or a valley. Come and join the discussion as we look at how a young man in a valley learns the secrets to using good and bad times. We will talk about how peaks and valleys are connected by finding and use the good hidden in a bad time, and appreciating and manage the good times. July 14, 2:30-4:30 p.m., East, Room 3-113. Registration Code: GPV-1

Train-The-Trainer - Once upon a time, trainers like us could hold our audiences at rapt attention with nothing more than a smooth delivery and a flip chart. To really impress them, we brought out the big guns - the colored markers. If you have a desire to perhaps present a Leadership Valencia workshop, enhance your classroom presentation skills, or share your ideas and tips about training, then this workshop is for you. All those attending, will receive a trainer's toolbox and an invaluable handbook full of great ideas and resources. July 21, 1-5 p.m., West Campus, Room 8-111-A/B. Registration Code: PTTCC-2

ABC’s of Portfolio Building - A professional portfolio can help you secure the job offer. Plan to demonstrate your learning or to document your work/educational experiences as though you are preparing for your ideal job interview. August 5, 1-2 p.m., East Campus, Room 5-112. Registration Code: GABC-1

Preparing Yourself for Retirement (Session I of IV): Budgeting Your Needs - Budgeting your needs is based on your current habits, your retirement picture, and any social security income, defined benefit income, etc. We will forecast federal income taxes and average inflation with all of these figures for your personalized retirement plan. NOTE: Sponsored by the Valencia chapter of AAWCC (American Association for Women in Community Colleges). August 6, 9-10:30 a.m., East Campus, Room 5-112, Registration Code: GBYN-1 OR August 13, 9-10:30 a.m., West Campus, Room HSB-211. Registration Code: GBYN-2

Preparing Yourself for Retirement (Session II of IV): Different Retirement Savings Choices and Which is Best - What is the best for you? How can you know? Does your tax bracket today influence your decision? Investment choices include 403B, Roth 403B, 457, Roth IRA, Traditional IRA, full pension versus partial pension with cash plan. NOTE: Sponsored by the Valencia chapter of AAWCC (American Association for Women in Community Colleges). August 20, 9-10:30 a.m., East Campus, Room 5-112. Registration Code: GDRC-1 OR August 27, 9-10:30 a.m., West Campus, Room HSB-211. Registration Code: GDRC-2

Banner Finance for Beginners - Learn how to look up your budget, create budget transfers, create requisitions, and research your budget and spending. August 21, 8 a.m.-4 p.m., Winter Park Campus, Room 219. Registration Code: TFBC-1

To register for all classes go to http://valenciacc. edu/leadership/. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation e-mail. To view the status of a particular workshop and to see a full listing of workshops check the Leadership Valencia calendar located online.

Kudos

John Scolaro, humanities professor, West Campus, has been selected by iUniverse of Indiana for the Editor's Choice Award for his recently published book American Dog House, How to Get In and How to Get out.

Give Your Children the Gift Of Language

This year, Valencia’s Center for Global Languages is pleased to offer three language programs for kids ages 8 through 14.

• ESL for Kids
Valencia employees receive a 25% discount
English as a Second Language (ESL) for Kids program will run from June 29–July 23
Monday–Thursday, 8:30 a.m.–1 p.m.
Tuition: $125 per week
After-Care: $100 per week (1 p.m.-5 p.m.)
Register for one week or all four weeks!
• Spanish for Kids
• Chinese for Kids
The Spanish and Chinese for Kids youth programs are offered at the Lake Nona YMCA.

For details and registration information visit centerforglobabllanguages.com/youthprograms or call 407-582-6688.

Email your achievements, awards, recognitions and relevant information for the college community to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is 5 p.m. on Tuesday to be included in the following Monday’s publication. Mary Jane can be reached at ext.1017, mc 4-34 or mjones2@valenciacc.edu