Vol. XXXVIII, No. 27, July 20, 2009

This Week at Valencia

Monday, July 20

Instructional Affairs Committee, 8:30 a.m., West Campus, 6-202

Tuesday, July 21

District Board of Trustees mtg., 8:30 a.m., Osceola Campus, 2-219B

Thursday, July 23

College Planning Council, 2:30 p.m., Osceola Campus, 2-219B

Mark Your Calendar

Academic Assembly will be held the morning of Wednesday, August 26 on Valencia's East Campus.This traditional "welcome back" is an important gathering for all full-time faculty and professional staff that provides an opportunity to celebrate the achievements of our colleagues while also gaining information and updates regarding work underway and future plans. Please save the date for this event! Additional information and details will be forthcoming.

Important Information for all 10-Month Faculty

There are 26 pay periods in academic year 2009-2010. All 10-month faculty have the option of having their base salary disbursed in 22 payments over ten months, based on academic appointment, or in 26 payments over twelve months. Once the first payroll for the academic year is processed, this option may not be changed until the next academic year.

Human Resources is posting this notice in the Bulletin as a reminder to 10-month faculty that changes to the current salary payment option may be made in June or July for the coming academic year. All 10-month faculty have this annual opportunity to revise their salary payment option. No action is necessary unless a change is being requested.

Faculty wishing to make a change are required to complete a Payment Option Form for 10-Month Faculty. The form is available online through Atlas at Valencia Forms. To make a change, a faculty member must complete the form and submit it with an original signature to Human Resources no later than July 31. Changes are then effective for the first payday in the new academic year. Please contact Vicki Nelson at ext. 8031 if you have any questions. 

Outlook Tip-of-the-Week: Out of Office Assistant

Setting up an Out-of-Office message couldn’t be easier! And, the really good news is that by using the date and start feature (just click – chose the dates – click again) you do not need to remember to turn it off when you come back in.

• On the Tools menu, click Out of Office Assistant
• Click Send Out of Office auto-replies.
• If you want, select the 'Only send during this time range' check box to schedule when your out-of-office replies are active. If you do not specify a start and end time, auto-replies will be sent until you click 'Do not send Out of Office auto-replies'.
• On the 'Inside My Organization' tab, type the response that you want to send while you are out of the office.

To send auto-replies to people out of your organization, continue with the following steps:

• On the 'Outside My Organization' tab, select the 'Auto-reply to people outside my organization' check box, and then type the response that you want to send while you are out of the office.
• On the 'Outside My Organization' tab, click 'My Contacts only' or 'Anyone outside my organization' to specify the people to whom auto-replies are to be sent. (The contact must exist in your Contacts folder)

For more tips and how-to’s please click on the OIT Tools icon on your desktop and click Ask A Question from the FAQ.

Leadership Valencia

New Fall workshops are coming soon!

ABC’s of Portfolio Building – (Presenters: Arlette Guerrero, Enid Rosa) A professional portfolio can help you secure the job offer. Plan to demonstrate your learning or to
document your work/educational experiences as though you are preparing for your ideal job interview. August 5, 1-2 p.m., East Campus, Room 5-112. Registration Code: GABC-1

Preparing Yourself For Retirement, Session I of IV: Budgeting Your Needs – (Presenter: Helen Von Dolteren-Fournier) Budgeting your needs would be based on your current habits, your retirement picture, and any social security income, defined benefit income, etc.We will forecast federal income taxes and average inflation with all of these figures for your personalized retirement plan. NOTE: Sponsored by the Valencia Chapter of AAWCC (The American Association for Women In Community Colleges). A continental breakfast will be served. August 6, 9-10:30 a.m., East Campus, Room 5-112, Registration Code: GBYN-1 OR August 13, 9-10:30 a.m., West Campus, Room HSB-211, Registration Code: GBYN-2

Preparing Yourself for Retirement, Session II of IV: Different Retirement Savings Choices and Which is Best- (Presenter: Helen Von Dolteren Fournier) What is the best for you? How can you know? Does your tax bracket today influence your decision? Investment choices include 403B, Roth 403B, 457, Roth IRA, Traditional IRA, full pension versus partial pension with cash plan. So many choices-let’s chat. Note: Sponsored by the Valencia Chapter of AAWCC (The American Association for Women in Community Colleges) A continental breakfast will be served. August 20, 9-10:30 a.m., East Campus, Room 5-112. Registration Code: GDRC-1 OR August 27, 9-10:30 a.m., West Campus, Room HSB-211. Registration Code: GDRC-2

Banner Finance for Beginners – (Presenters: Brian Bastin, Nicoleta Brandolini, Mary Ellen Davies) Learn how to look up your budget, create budget transfers, create requisitions, and research your budget and spending. August 21, 8 a.m.-4 p.m., Winter Park Campus, Room 219. Registration Code: TFBC-1

To register for all classes go to http://valenciacc. edu/leadership/. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation e-mail. To view the status of a particular workshop and to see a full listing of workshops check the Leadership Valencia calendar located online.

July is Eye Injury Prevention Month.

What is a Cataract? A cataract is a clouding of the eye’s lens which blocks or changes the passage of light into the eye. The lens of the eye is located behind the pupil and the colored iris, and is normally transparent. The lens helps to focus images onto the retina – which transmits the images to the brain.

Your vision may become blurry or dim because the cataract stops light from properly passing through to your retina. Cataracts are a leading cause of blindness among older adults in the U.S. More than 20 million Americans age 40 and older have cataracts. More than half of all Americans have cataracts by the time they are 80 years old. Cataracts can also sometimes be found in young people or even newborn babies. Some risk factors of developing a cataract are: intense heat or long-term exposure to UV rays from the sun; certain diseases such as diabetes; inflammation in the eye; hereditary influences; events before birth such as German measles in the mother; long-term steroid use; eye injuries; eye diseases and smoking.

The key to preventing vision loss is regular eye exams. If you are 65 or older, you should get a complete eye exam every one to two years, even if you have no problem seeing well. Be sure to ask your eye doctor for a dilated eye exam.

A Warm Welcome to These New Full-time Employees

Luis Martinez Rios, custodian, East Campus, mc 3-3, ext. 2208
Ronald G. Oliver, database specialist, Career Pathways, East Campus, mc 3-28, ext. 2318

The following are new full-time employees in the Information Technology Offices

Gordon Cain, IT manager, Help Desk Services, West Campus, mc 4-12, ext. 1946
Melanie Hardy, web/portal developer, West Campus, mc 4-12, ext. 5579
Roger Parani, technical support specialist, East Campus, mc 3-30, ext. 2747
Lee White, programmer/analyst, West Campus, mc 4-12, ext. 5406
Ted Williams, IT manager, Telecomm Services, West Campus, mc 4-12, ext. 1700

VALENCIA COMMUNITY COLLEGE

DISTRICT BOARD OF TRUSTEES

Orlando, Florida

Regular Meeting                                                                    Room 2-219B, Osceola Campus

July 21, 2009 - 8:30 a.m.                 AGENDA                     1800 Denn John Lane, Kissimmee

THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairman

Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

I.          Approval of Minutes – June 16, 2009, Regular Meeting

II.        Reports

• Osceola Campus Update (Dr. Silvia Zapico, Provost)
• The Osceola Campus Math Fair (Dr. Melissa Pedone, Dean, Science, Math and Psychology)

            B.        Osceola Student Government Association Report (Mr. Franklin Velez Jr., Osceola SGA President)

            C.        Construction Report (Mr. Keith Houck, Vice President Administrative Services)

            D.        Strategic Indicators (Kaye Walter, Vice President of Academic Affairs)

            E.         Faculty Association Report (Jean Marie Fuhrman, President, Collegewide Faculty Association)

            F.         Valencia Foundation Report (Ms. Jerry Buchanan, Trustee, DBOT)

            G.        President’s Report (Dr. Sanford Shugart, President)

III.       New Business

            A.        President’s Evaluation

            B.        President’s Contract

            C.        Employee Benefits Program Contracts

            D.        Annual Pre-Qualification of Contractors

            E.         Capital Improvement Program (CIP) FY 2010/2011 – 2014/2015

            F.         Construction Project Priority List (PPL)

            G.        Budget Amendment

            H.        Additions, Deletions or Modifications of Courses and Program

            I.          Valencia Enterprise Courses and Fees

            J.          Human Resources Agenda

            K.        Submission of Grant Proposals

            L.         Property Deletion

                                  (This meeting will immediately follow the Regular Meeting)

VALENCIA COMMUNITY COLLEGE

DISTRICT BOARD OF TRUSTEES

Orlando, Florida

Organizational Meeting                                                        Room 2-219B, Osceola Campus

July 21, 2009                                   AGENDA                     1800 Denn John Lane, Kissimmee

THIS MEETING IS OPEN TO THE PUBLIC

I.          Call to Order - Dr. William Mullowney, Vice President for Policy and General Counsel

II.        Election of Chairman and Vice Chairman

III.       Schedule of Regular Meetings

IV.       Authorization of Signature of Board Officers

V.        Election of Representative to the Foundation Board of Directors

VI.       Other Business

Submissions to the Bulletin can be sent to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is 5 p.m. on Tuesday to be included in the following Monday’s publication. Mary Jane's email address is mjones2@valenciacc.edu