Vol. XXXVIII, No. 25, July 6, 2009

This Week at Valencia

Wednesday, July 8

College Curriculum Committee, 2 p.m., East Campus 3-113

Human Resources News

Hiring Reminder for Supervisors and Managers - Newly hired part time hourly and institutional work study student employees should never be allowed to begin working until Human Resources has cleared them to do so. The hiring supervisor must receive written authorization from Human Resources before placing a new employee on a work schedule or allowing them to start working. Supervisors/Managers should contact Human Resources at ext. 8033 if they are in doubt about a person's eligibility to work.

Important Information for all 10-Month Faculty - There are 26 pay periods in academic year 2009-2010. All 10-month faculty have the option of having their base salary disbursed in 22 payments over ten months, based on academic appointment, or in 26 payments over twelve months. Once the first payroll for the academic year is processed, this option may not be changed until the next academic year. 

Human Resources is posting this notice in the Bulletin as a reminder to 10-month faculty that changes to the current salary payment option may be made in June or July for the coming academic year. All 10-month faculty have this annual opportunity to revise their salary payment option. No action is necessary unless a change is being requested.

Faculty wishing to make a change, are required to complete a Payment Option Form for 10-Month Faculty. The form is available online through Atlas at Valencia Forms. To make a change, a faculty member must complete the form and submit it with an original signature to Human Resources no later than July 31. Changes are then effective for the first payday in the new academic year. Please contact Vicki Nelson at ext. 8031 if you have any questions. 

Leadership Valencia

Collaboration at the Learning College - Join Valencia's leaders for a conversation about our habits of collaboration. Questions to be considered include: What is collaboration at a learning college? Why do we collaborate? What are some characteristics of authentic versus inauthentic collaboration? What are the preconditions for effective collaboration? How do we balance our collaborative process with the need to move work forward? What level of collaboration is appropriate for what types of decisions? July 8, 2-4:30 p.m., Osceola Campus, Room 3-239. Registration Code: PCALC-2

Peaks and Valleys - Throughout life, we find ourselves in either a peak or a valley. Come and join the discussion as we look at how a young man in a valley learns the secrets to using good and bad times. We'll talk about how peaks and valleys are connected by finding and using the good hidden in bad times, and appreciating and managing the good times. July 14, 2:30-4:30 p.m., East, Room 3-113. Registration Code: GPV-1

Train-The-Trainer - Once upon a time, trainers like us could hold our audiences at rapt attention with nothing more than a smooth delivery and a flip chart. To really impress them, we brought out the big guns - the colored markers. If you have a desire to perhaps present a Leadership Valencia workshop, enhance your classroom presentation skills, or share your ideas and tips about training, then this workshop is for you. All those attending will receive a trainer's toolbox and an invaluable handbook full of great ideas and resources. July 21, 1-5 p.m., West Campus, Room 8-111-A/B. Registration Code: PTTCC-2

ABC’s of Portfolio Building - A professional portfolio can help you secure the job offer. Plan to demonstrate your learning or to document your work/educational experiences as though you are preparing for your ideal job interview. August 5, 1-2 p.m., East Campus, Room 5-112. Registration Code: GABC-1

Preparing Yourself For Retirement, Session I of IV: Budgeting Your Needs - Budgeting your needs would be based on your current habits, your retirement picture, and any social security income, defined benefit income, etc. We will forecast federal income taxes and average inflation with all of these figures for your personalized retirement plan. NOTE: Sponsored by the Valencia Chapter of AAWCC (American Association for Women In Community Colleges). August 6, 9-10:30 a.m., East Campus, Room 5-112, Registration Code: GBYN-1 OR August 13, 9-10:30 a.m., West Campus, Room HSB-211. Registration Code: GBYN-2

Preparing Yourself for Retirement, Session II of IV: Different Retirement Savings Choices, Which is Best - What is the best for you? How can you know? Does your tax bracket today influence your decision? Investment choices include 403B, Roth 403B, 457, Roth IRA, Traditional IRA, full pension versus partial pension with cash plan. So many choices, let’s chat. August 20, 9-10:30 a.m., East Campus, Room 5-112. Registration Code: GDRC-1 OR August 27, 9-10:30 a.m., West Campus, Room HSB-211. Registration Code: GDRC-2

Banner Finance for Beginners - Learn how to look up your budget, create budget transfers, create requisitions, and research your budget and spending. August 21, 8 a.m.-4 p.m., Winter Park Campus, Room 219. Registration Code: TFBC-1

To register for all classes go to http://valenciacc. edu/leadership/. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation e-mail. To view the status of a particular workshop and to see a full listing of workshops check the Leadership Valencia calendar located online.

Procurement News

PCard Procedures and Guideline Manual - An updated PCard Procedures and Guideline Manual is now available on line. Version 2.8 (June 2009) can be found at http://www.valenciacc.edu/procurement/Procurement

Card.cfm. Please replace your older version with this latest one. Always review the current version to be aware of PCard procedures as this type of purchasing is under constant audit review.

Highlights included in Version 2.8:

• Cardholder credit limits are initially based on your departmental budget, then in accordance with average monthly spend.
• Copies of documentation for all payments processed through PayPal are required to be sent to Procurement for review. Copies are to be signed by both the card holder and approver.
• Appropriate penalties will be strictly enforced regarding PCard use (personal charges, allowing someone other than the named cardholder to use the account, failure to review/approve transactions, insufficient funds, sales tax charge, incorrect GL code, purchases not complying with college policy, etc.)
• First offense: cardholder and coordinator will be notified of violation via email and will be given a card suspension warning.
• Second offense: email notice of card suspension warning will be sent to the cardholder copying the coordinator and Budget Manager.
• Third offense: email notice of card suspension will be sent to cardholder, coordinator, and Budget Manager. The card will be suspended for 30 days and training will be required prior to reinstatement.

Any questions regarding PCards and practices should be directed to Kacy Weekes at ext.1974.

Printer Toner Cartridges - All printer toner cartridges have a 30-day return policy. Only order what you currently need. If the cartridge is more than 30 days old, the cartridge cannot be returned to the supplier. Please make sure to check all cartridge packages when they arrive for any defects. It is also recommended not to store toner cartridges for more than six months.

Outlook Tip of the Week from OIT - Sharing Distribution Email Lists

There are Global Distribution Lists that are fairly inclusive for large groups but may not always serve the departmental level needs. You can create a shared contact folder and a distribution list within that folder:

• Create a custom contact folder (rather than share your main contact book)
• Click on Contacts
• From the top menu select the down arrow and then select Folder (or CTRL+SHIFT+E)
• Give a name to the folder and save it
• Create a custom distribution list (make sure you have selected the new folder)
• From the top menu select the down arrow and then Distribution List (or CTRL+SHIFT+L)
• Give a name to the DL
• Click on Select Members from top icons – this will open up the Global Address Book
• To select people from your own lists click the down arrow under Address Book
• When done adding members select Save and Close on the upper left.
• Sharing the Contact Folder
• Click File > Folder > Change Sharing Permissions
• Click Add and select those who need access to the list
• Click Apply
• Define the Access Levels
• Highlight the person(s) you have added
• Using Permissions Level select the down arrow and choose the level of access.
• E-mail the people you have shared this with to let them know you have shared it with them
• Accessing a shared DL
• Under Contacts Current View select Open Shared Contacts
• Type in the user name of the person who has shared it – or select the Open button and choose the person from the Global Address List
• The Contact Folder will now appear in People’s Contacts

E-mailing a shared DL

• Open the Contact Folder and double click the shared DL listed
• At the top of the group find the icons grouped above Communicate and select E-mail, which will open a new e-mail window with the Dl in the To field

For more tips and FAQ click on 'Ask a Question' in the OIT Tools on your desktop

July is Eye Injury Prevention Month.

Taking care of your eyes and your health is a first step to preventing vision loss from common eye problems.In the coming years, the number of people affected by the eye problems that are the leading causes of blindness will double.By the year 2030, twice as many people will be blind as are today.'Prevent Blindness America' is committed to providing help and hope to Americans of all ages as they strive to maintain healthy vision for a life time. Go to the Wellness website www.valenciacc.edu/wellness and find out more about eye prevention and topics of interest.

A Warm Welcome to These New Full-time Employees

Richard Daye, Tutorial Center, Student Activity, East Campus, mc 3-17, ext. 2390
Stacey DiLiberto, instructional assistant, sr., English, Winter Park Campus, mc 5-1, ext. 6820
Mary Frances LcCroy, bookstore supervisor I, West Campus, mc 4-13, ext. 1166
Lisa Acevedo, manager, Student Computer Labs, West Campus, mc 4-4, ext. 1329
Lynn Guzower, career advisor, Career Development, Osceola Campus, mc 6-1, ext. 4897

The following are new full-time employees in the Information Technology Offices

Virgil Twillman, IT manager, Computer Lab Tech, West Campus, mc 4-12, ext. 5414
Jeff Vena, network/server specialist, West Campus, mc 4-12, ext. 1500
Edgardo Delgado, systems administrator, West Campus, mc 4-12, ext. 1275
Seshagiri Parupalli, Banner DBA, West Campus, 4-12, ext. 5478
Douglas Johnson, systems administrator, West Campus, mc 4-12, ext. 1089
Sam Kannamplave, director, Enterprise App Services, West Campus, mc 4-12, ext. 5535
Roxanne Powery, programmer/analyst, West Campus, mc 4-12, ext. 5575
Lorrisa Saldivar, technical support specialist, DTC, mc DTC-1, ext. 3444
Sean Coamey, technical support specialist, West Campus, mc 4-12, ext. 1080
James Crevecoeur, Banner DBA, West Campus, mc 4-12, ext. 1976
Jeff Danser, director, Web and Portal Services, West Campus, mc 4-12, ext. 5529
Rosa Disla, programmer/analyst, West Campus, mc 4-12, ext. 5565
Josh Focht, network/server specialist, West Campus, mc 4-12, ext. 1444
Charles Grimes, web/portal developer, West Campus, mc 4-12, ext. 5530
Kevin Higgins, technical support specialist, East Campus, mc 3-30, ext. 2392
Michael Hill, web/portal developer, West Campus, mc 4-12, ext. 1999
Edwin Lopez, technical support specialist, Osceola Campus, mc 6-6, ext. 4861
Andrew Mobley, programmer/analyst, West Campus, mc 4-12, ext. 1970
Hoai-Nhon Nguyen, programmer/analyst, West Campus, mc 4-12, ext. 5506
Vinh Nguyen, technical support specialist, Sand Lake Center, mc 8-1, ext. 6614
Gerald Reed, programmer/analyst, West Campus, mc 4-12, ext. 5583
Sandra Rosa, technical support specialist, Winter Park Campus, mc 5-1, ext. 6200
Robert Seal, director, Technology Support Services, West Campus, mc 4-12, ext. 1188
Mustafa Sheikh, programmer/analyst, West Campus, mc 4-12, ext. 5437
Patricia Smith, assistant chief information officer, West Campus, mc 4-12, ext. 5411
Michael Spiegler, technical support specialist, West Campus, mc 4-12, ext. 5417
Todd Treece, IT manager, Projects, West Campus, mc 4-26, ext. 1819
JC Walker, Jr., technical support specialist, West Campus, mc 4-26, ext. 1078

A Fond Farewell and Best Wishes to Retired Full-time Employees

Gene Thomas, Plant Operations, retiring 7/31/09
Ronald Grant, Osceola English department, retiring 8/6/09

Kudos

Sherri Dixon recently earned her Master's degree in Public Administration from DeVry University.

Judy Jackson recently earned her Master's degree in Business Administration with a concentration in Finance from Nova University.

It’s a joke that’s been around for years. If a man does something wrong, he’s “in the dog house.” But how to get out of the dog house is another problem altogether. John Scolaro, professor of Humanities, West Campus, explains just how to do it in his soon-to-be published book, American Dog House.  Filled with good-natured humor and a lot of old-fashioned fun, Scolaro plays off the humor, sarcasm, and wit of Andy Rooney, Dave Barry, and Lewis Grizzard. The book will be available online at iUniverse.com and in local bookstores by the end of July. But don't look for it under the name John Scolaro; his pen name is "Willie GetOut?"