Vol. XXXVIII, No. 17, May 11, 2009

This Week at Valencia

Wednesday, May 13

College Operations Council, 9 a.m., East Campus, 5-112

DOT Deans mtg., 9 a.m., Winter Park Campus, Rm. 123

College Curriculum Committee, 2 p.m., East Campus, 3-113

Congratulations Five and Ten Honorees

The following employees were recognized for their loyal service to Valencia at the Five and Ten recognition event held on April 24th:

5 Years of Service:

Joe Battista, Sand Lake Center
Winsome Bennett, West
Winsome Bird, Osceola
Nicoleta Brandolini, Downtown Center
Raul Colon, East
Arlette Guerrero, East
Erich Heintzelman, East
Pat Lee, West
Lee Lucia, Winter Park
Valerie Munden, West
Josh Murdock, West
Gwendolyn Noel, West
Jesus Ortiz- Rolon, West
La Toya Ward, West
Carol Griffin, West
Kamal Kamal, West
Rob McCaffrey, East
Lorin Nelson, West
Mercedes Flores, West
Anjela Lewis, Downtown Center
Erin O'Brien, East
Barbara Shell, East
Angie Trutie, Osceola

10 Years of Service: 

Joan Alexander, West
Teresa Gallagher, West
Bill Gibson, West
Helen Lopez, East
Deborah McCoy, East
Nick Nicoletto, West
Tom Traver, East
Angela Trujillo, Osceola
Andrea Brody, West
George Brooks, East
Donna French, Osceola
Victor Moreno, East
Stewart Murray, West
Jeff Tiu, East

Get ready for summer wellness classes. Classes begin the week of May 18 and end the week of July 31. No pre-registration is required, just show up. You may attend any campus.

East Campus:

• Yoga - Mondays, 5:15-6:15 p.m., dance studio (6-104)
• Boot Camp - Tuesdays/Thursdays, 6:45-7:30 a.m., gym (6-105)
• Basketball - Tuesdays/Thursdays, 5-6 p.m., gym (6-105)
• Qi-Gong - Tuesdays, 5:15-6:15 p.m., gym (6-105)
• Weight Watchers - Wednesdays, 1-2 p.m., (6-217)
• Ballroom/Latin Dancing - Thursdays, 5:15-6:15 p.m., gym (6-105)

West Campus:

• Yoga - Mondays, 5:15-6:15 p.m., dance studio (HSB 123)
• Cardio Sculpt - Tuesdays/Thursdays, 5:15-6:15 p.m., dance studio (HSB 123)
• Golf - Wednesdays - 5:15-6:15 p.m., dance studio, (HSB 123)
• Ballroom/Latin Dancing - Thursdays, 5:15-6:15 p.m. dance studio (HSB 123)
• Weight Watchers - Fridays, 11:30 a.m.-12:30 p.m., room 5-258

Downtown Center:

• Yoga - Wednesdays, 5:15-6:15 p.m., Conference room

Winter Park Campus:

• Yoga - Tuesdays, 5:15-6:15 p.m., room 224
• Boot Camp - Saturdays, 8-9 a.m., Lake Island Park across from Winter Park campus

Osceola Campus:

• Tai-Chi - Tuesdays, 5-6 p.m., room 2-219B
• Yoga - Wednesdays, 5:15-6:15 p.m., room 2-219B

Sand Lake Center:

• Yoga - Tuesdays, 5:15-6:15 p.m., room 2-120

Qi-Gong - A moving meditation for stress reduction. Qi-gong (chee-gung) is breathing combined with sincere movement to cleanse, strengthen, and circulate life force energy (known as "Qi" or "Chi" from Chinese culture). Simple home practice activities are also discussed and encouraged. Possible benefits include: relaxation in body and mind, inner peace, improved overall health, reduction in pain, increased flexibility, enhanced mental clarity, and better sleep.

Ballroom and Latin Dance - Swing, an American classic; Waltz, the oldest socially accepted dance; and Tango, an exciting dance from Argentina. Join your friendsthis summer for some Tango, Waltz, and Swing in a beginner's class for dancing for enjoyment and exercise.

Boot Camp: this circuit style class leads you through a series of cardiovascular and as well as strength exercises. For an example, you may experience exercises and drills that include squats/lunges, agility drills, running/walking, core strengthening, upper and lower body, suicides, 4-corner drills, step, and more. You never know what you're doing next at Boot Camp-just make sure you come ready to sweat!

Upcoming Brown Bag Lunch/Workshop, presented by Blue Cross Blue Shield. All employees are welcome to come. This month's topic will be "Women's Health" on May 19, 11 a.m.-12 Noon, East Campus, 3-113 and 1-2 p.m., West Campus, 1-212.

Procurement News

The end is coming…year-end, that is! Another fiscal year bites the dust! Now is a good time to run the Open Encumbrance Report in Banner to check for any requisitions, purchase orders and travel encumbrances. To run this report, use the Banner form FGROPNE. Detailed instructions can be found in Atlas under the Finance tab.

Now for some fun stuff-Purchasing Word Scramble (Find the answers at the end of Procurement News.)

1. HPGNISCARU
2. TCCANORT
3. HCARSUEP RROED
4. SIIIQONTURE
5. NNRBEA
6. ETOUSQ
7. IDB
8. PPOORLAS

Banner INB Requisitions - Please do not create lines in Banner where the price is zero (0). This causes errors in the system. You have ample space for each line using the Options/Item Text [FOAPOXT] to add additional information or description. Refer to your Banner Finance Manual, Tab 4, for detailed instructions.

Procurement Cardholders - Vendors should not charge your account until the merchandise has been shipped; this should leave sufficient time for receipt of the goods before you have to reconcile your charge.  If your transaction appears on PaymentNet and you have not received the merchandise, you must call the vendor to follow up.

(scramble answers: 1. purchasing; 2. contract; 3. purchase order; 4. requisition; 5. banner; 6. quotes; 7. bid; 8. proposal)

Leadership Valencia

Building Communities of Convergence: Exploring Peace and Justice at Valencia (World Cafe Dialogue) - What does peace and justice mean to you? How would peace and justice impact your life at Valencia? Please join a campuswide conversation on peace and justice. Over the past year, members of the Valencia community have come together to discuss and develop a peace and justice program at Valencia. We invite you to join our dialogue. We want to hear all voices - students, faculty, staff, and administrators. May 8, 1-3 p.m., West Campus, Room 6-202, Registration Code: GEPJ-2

Data Warehouse Training for Cognos Users - This is a hands-on workshop that will teach you how to access and run Data Warehouse reports. This will be accomplished through the Data Warehouse web portal and directly within Excel using a special add-in. In preparation for the shutdown of Cognos in June, this workshop should be attended by everyone that is currently using Cognos for reporting. Please choose from one of the following:

• May 11, 1-2:30 p.m., CJI Campus, Room 228, Registration Code: LDWT-12
• May 19, 10-11:30 a.m., West Campus, Room 6-326B, Registration Code: LDWT-13
• May 20, 1-2:30 p.m., CJI Campus, Room 228, Registration Code: LDWT-14
• May 26, 9-10:30 a.m., CJI Campus, Room 228, Registration Code: LDWT-15
• May 28, 1-2:30 p.m., West Campus, Room 6-326B, Registration Code: LDWT-16

WebCT Essentials Online (CRN1381& LTAD 3281) – This online project-based course will introduce you to all the new tools inside CE6 and show you how to develop a new and/or improved WebCT component using the new system. Topics covered include learning the interface for CE6, basic course design, presenting content to students, communication and assessment tools. Optional orientations are available in the following formats: face-to-face orientation, May 18, 3-4 p.m. and online orientation May 18, 4:30-5:30 p.m. The online workshop begins May 19 and runs through June 29. If you require any additional information, please contact Eddie Howell at ext. 1996. Registration Code:TWEBE-3

Estate Planning Seminar - Estate planning and procrastination often go hand-in-hand. This session will provide tools to help you understand the benefits of estate planning; including maintaining estate control, how this helps your heirs, ways to avoid or minimize probate, and methods that save on estate taxes. We will briefly discuss special needs trust and spendthrift trusts for those special family members. You will be introduced to the four basic estate planning documents: will, health care surrogate, durable power of attorney and living will. In discussion, attendees will weigh the costs and benefits of a will versus revocable trust and explore the multitude of charitable planned giving strategies that establish you an income stream today and benefit your favorite charity tomorrow. Breakfast from Panera Bread will be served with coffee and juice. NOTE: Sponsored by American Association for Women in Community Colleges. Please choose from one of the following:

• May 21, 9-10:30 a.m., East Campus, Room 5-112, Registration Code: GEP-1
• June 11, 9-10:30 a.m., Osceola Campus, Room 3-239, Registration Code: GEP-2
• June 18, 9-10:30 a.m., West Campus, Room 6-202, Registration Code: GEP-3

Online Video Orientations (CRN 1383 & LTAD 3287) - This is a face-to-face introductory practice workshop with additional learning materials and reference documents available online via the Valencia web. For more information, please contact Nemir Matos Cintron at ext. 1956. May 28, 1-2:30 p.m., West Campus, Room 6-326A, Registration Code:TOVO-1

Podcaster's Lab (CRN1385& LTAD 3245) - This is an open-lab for podcast creators to develop their work with the help of an instructional designer or multimedia specialist. Prior attendance to LTAD 3241 and LTAD 3243 is strongly encouraged. June 5, 9 a.m.-12 Noon, West Campus, Room 6-326A, Registration Code: TPL-2

To register for all classes go to http://valenciacc. edu/leadership/regstr.cfm. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation e-mail. To view the status of a particular workshop and to see a full listing of workshops check the Leadership Valencia calendar located online.

Any zero balance 'Authorization for Travel or Absence from Campus' form sent to Accounts Payable that is not restricted fund related will be returned to the signing supervisor to be filed. The signing supervisor will be responsible for collecting confirmation after the event that no expense was incurred. If expense was incurred, a 'Per Diem' form will be submitted with the 'Authorization for Travel or Absence from Campus' form to the Accounts Payable department for reimbursement.

Accounts Payable will distribute any zero balance 'Authorization for Travel or Absence from Campus' forms that indicate Fund 2 or Endowed Chairs to the Grants department.The Grants department will be responsible for collecting confirmation after the event that no expense was incurred. If expense was incurred a 'Per Diem' form will be submitted with the 'Authorization for Travel or Absence from Campus' form to the Accounts Payable department for reimbursement.

Please check our updated travel forms, instructions and checklists available under Valencia Forms in Atlas and our updated Mileage Chart under Valencia/Accounts Payable at http://www.valenciacc.edu/accountspayable/

Termination Reminder for Supervisors and Managers

Supervisors/Managers of part time hourly and work study student employees, are reminded to notify Human Resources when an employee resigns, transfers to another department, or is dismissed and will no longer be working for the department or Supervisor/Manager.  HR will need the last date worked for the specific position number which needs to be ended/terminated. Please contact Human Resources at 8033 to be directed to an HR Specialist for assistance. 

Client Service Center at Valencia Enterprises

Valencia Enterprises has a department dedicated solely to assisting students called theClient Service Center (CSC). The CSC, with a bilingual staff of four, handles student inquiries, walk-ins, registrations, advising, and payment for all Valencia Enterprises students. If you have a student interested in continuing education courses, such as English as a Second Language, Spanish, leadership, management, technology certificates, and more, please refer them to VE’s Client Service Center at ext. 6688, or send us an email at ve_info@valenciacc.edu.

Kudos

Dr. Lisa Macon, professor of Information Technology, successfully defended her dissertation entitled "Almost Regular Graphs and Edge-Face Colorings of Plane Graphs," thereby completing the requirements for UCF's Ph.D. Mathematics program and graduated May 8.

Submissions to the Bulletin are encouraged, so please e-mail your achievements, awards, recognitions and relevant information for the college community to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is 5 p.m. on Tuesday to be included in the following Monday’s publication. Mary Jane can be reached at ext.1017, mc 4-34 or mjones2@valenciacc.edu.