Vol. XXXVIII, No. 15, April 27, 2009

This Week at Valencia

Monday, April 27

Student Affairs Leadership Team, 10 a.m., Osceola Campus, 2-219B

Friday, May 1 & Saturday May2

Spring Opera & Musical Theatre Workshop, 7:30 p.m., East Campus, Black Box Theatre

Hiring Reminder for Supervisors and Managers

Newly hired part-time hourly and institutional work study student employees should never be allowed to begin working until Human Resources has cleared them to do so. The hiring supervisor must receive written authorization from Human Resources before placing a new employee on a work schedule or allowing them to start working. Supervisors/Managers should contact Human Resources at ext. 8033 if they are in doubt about a person's eligibility to work.   

Commencement Regalia Pickup

The regalia for faculty and staff is available for pick up at these locations:

• West Campus faculty/staff - West Campus Provost office
• East Campus faculty/staff - East Campus Business office
• Osceola Campus faculty/staff - Osceola Campus  Business office
• Winter Park Campus - Winter Park Campus Business office
• Downtown Center - Lisa Yenke will contact you

News from Accounts Payable

Any zero balance 'Authorization for Travel or Absence from Campus' form sent to Accounts Payable that is not restricted fund related will be returned to the signing supervisor to be filed. The signing supervisor will be responsible for collecting confirmation after the event that no expense was incurred. If expense was incurred, a 'Per Diem' form will be submitted with the 'Authorization for Travel or Absence from Campus' form to the Accounts Payable department for reimbursement.

Accounts Payable will distribute any zero balance 'Authorization for Travel or Absence from Campus' forms that indicate Fund 2 or Endowed Chairs to the Grants department.The Grants department will be responsible for collecting confirmation after the event that no expense was incurred. If expense was incurred a 'Per Diem' form will be submitted with the 'Authorization for Travel or Absence from Campus' form to the Accounts Payable department for reimbursement.

Please check our updated travel forms, instructions and checklists available under Valencia Forms in Atlas and our updated Mileage Chart under Valencia/Accounts Payable at http://www.valenciacc.edu/accountspayable/.

National Walk-at-Lunch Day is Wednesday, April 29. Did you know that experts recommend that adults get at least 30 minutes of moderate activity, five times per week. If those 30 minutes are achieved in one session that means taking a minimum of 3,000 steps in 30 minutes. However, researchers point out in the American Journal of Preventive Medicine that walkers can also break those steps down into several shorter exercise sessions throughout the day. So mark your calendars and get a walk in at lunch on April 29.

News from Procurement

Supplier Diversity - Because one of our college goals is to support local, woman and minority owned companies, we encourage our departments to maximum utilization of our diverse supplier communities like Native American, Woman/Women owned, African American, Hispanic American, and Asian American. If you need help identifying any one of these suppliers, please call us at ext. 5532.

The Procurement Office seeks active participation through advertisements, Invitations to Bid and Requests for Proposals for procurement activities. We have also established negotiated contracts with several local, minority owned businesses for items such as toner cartridges, name tags, stamps, paper, and custodial supplies.

Solicitors Calling - Beware of solicitors calling you regarding your copier toner needs. This is a scam and the college will be billed an over inflated price for the goods. Our current copier company DOES NOT call employees. Orders are placed when needed, and the company supply/service phone number is found on the unit. Toner cartridge supplies are included in our service agreement. All invoices for supplies, service or freight should be sent to Procurement at MC 4-42.

General Operating Fund 1 Expenditures - These funds are considered ‘State’ funds and expenses should be limited to educational or administrative expenses. We are required by statute and rule to apply a fiduciary responsibility over the expenditure of tax payer funds. With the exception of limited promotion and public relations accounts, these funds CANNOT be used for: food or beverages, coffee or coffee supplies, entertainment, departmental social functions, holiday decorations for the office, office decorations for the office, employee awards, gifts or recognitions, party supplies, personal items, tissues and cleaning supplies.

VCC Procurement hosts FMSDC Chapter Meeting - On April 28th, your Procurement Office will host the Chapter Meeting for FMSDC (Florida Minority Supplier Development Council, Inc) on West Campus in Building 8. FMSDC is an organization that helps promote the use of local, minority owned firms in our area.  Valencia has been a member of FMSDC since 2003. All are welcomed to attend. The meeting will start at 9 a.m. and adjourn by 11 a.m.

Criminal Justice Institute on TV

To Serve & Protect, an Orange TV weekly show is scheduled to show a documentary on Valencia's Criminal Justice Institute starting May 1. Orange TV is available to cable subscribers on the following channels: CVI-East Channel 9, CVI-West Channel 9, Hunters Creek Channel 9, Adelphia Channel 9, and Bright House Networks Channel 198. For more information go to http://www.orangecountyfl.net/cms/ORANGEMEDIA/otv/default.htm

Kudos

Congratulations to the Tenure Class of 2009 faculty members who were recently recognized for exemplary portfolios:

Rhonda Atkinson, professor of Education, West Campus, Exemplary Student Affairs Award for LifeMap, Dean Mildred Franceschi

Lisa Cohen, professor of Mathematics, East Campus, Exemplary Action Research Project, Dean Maryke Lee

Catherine Espenscheid, counselor, West Campus, Model Portfolio, Dean Ty Johnson

Claudia Genovese-Martinez, professor of Mathematics, West Campus, Exemplary LifeMap Project, Dean Lisa Armour

Sean Jennings, professor of Psychology, West Campus, Exemplary Action Research Project, Dean Mildred Franceschi

Agatha Shaw, professor of Mathematics, East Campus, Model Portfolio, Dean Maryke Lee

Sherrie Smith, professor of Nursing, West Campus, Model Portfolio, Director of Nursing Pat Woodbery

Ron Colburn, professor of Speech at the Osceola Campus is having a busy theatrical season! He's directing the Osceola Platform Theaters Company's production of A Midsummer Night's Dream from April 23-26. The Kennedy Center American College Theatre Festival has also asked him to be a respondent to plays at University of Central College and Eckerd College. A respondent sees the production, holds a workshop for the cast and director, and writes a review for the Festival's publication. Professor Colburn has also been invited to be the one-act adjudicator for the upcoming Florida Thespian Conference.

Thank You

Cathy and I would like to express our thanks to all of you who sent us cards, email, thoughts, and prayers during the recent illness and death of her mother, Ruth Lott. She was quite a woman and will be missed greatly. Your individual and corporate support meant and means so very much to us, and our family.

Thank you, David Hosman

Please e-mail your achievements, awards, recognitions and relevant information for the college community to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is Tuesdays at 5 p.m.to be included in the following Monday’s publication.