Vol. XXXVIII, No. 14, April 20, 2009

This Week at Valencia

Monday, April 20

Instructional Affairs Committee, 8:30 a.m., West Campus, 6-202

Tuesday, April 21

District Board of Trustees 8:30 a.m., DTC-106

Contemporary Music Concert, 7:30 p.m., East Campus PAC

Wednesday, April 22

Student Development Team, 8:30 a.m., Osceola Campus, 1-258

DOT Deans, 9 a.m., West Campus, 7-107A

Afternoon Delite-free student directed one-act plays, Program B, 1 p.m., East Campus, Black Box Theater

Thursday, April 23

Academic Affairs Leadership Team, 8 a.m., DTC-106

College Planning Council, 2:30 p.m., West Campus, 6-202

41st Commencement Ceremony

Commencement ceremonies will be held on Saturday, May 9 at Silver Spurs Arena, Osceola Heritage Park in Kissimmee. The commencement ceremony will begin at 10 a.m. Please allow adequate travel time. All ceremony participants are to wear full academic regalia and report to room 157, between 9-9:30 a.m. Staff will be available at the main entrance to direct you.

Please remember that a ticket is necessary for each family member, including children, regardless of age.  If you wish to obtain tickets for guests, please contact Krystal Cortez, administrative assistant, Admissions and Records, ext. 1506.

Commencement Regalia Update

The regalia for faculty and staff will be arriving April 24 and will be available for pick up on campuses the following week. The pick-up locations are:

• West Campus faculty/staff - West Campus Provost's office
• East Campus faculty/staff - East Campus Business office
• Osceola Campus faculty/staff - Osceola Campus  Business office
• Winter Park Campus - Winter Park Campus Business office
• Downtown Center - Lisa Yenke will contact you

Important Information for all 10-Month Faculty

There are 26 pay periods in academic year 2009-2010.  All 10-month faculty have the option of having their base salary disbursed in 22 payments over ten months, based on academic appointment, or in 26 payments over twelve months.  Once the first payroll for the academic year is processed, this option may not be changed until the next academic year.

Human Resources is posting this notice in the Bulletin as a reminder to 10-month faculty that changes to the current salary payment option may be made in June or July for the coming academic year.  All 10-month faculty have this annual opportunity to revise their salary payment option.  No action is necessary unless a change is being requested.

Faculty wishing to make a change, are required to complete a Payment Option Form for 10-Month Faculty.  The form is available online through Atlas at Valencia Forms.  To make a change, a faculty member must complete the form and submit it with an original signature to Human Resources no later than July 31.  Changes are then effective for the first payday in the new academic year. Please contact Vicki Nelson at ext. 8031 if you have any questions. 

Procurement News

PCard Advisory:  Please do not pay for conferences, events, or classes hosted by Valencia Community College with a procurement card. This includes classes held at Valencia Enterprises. Paying ourselves with a credit card causes the college to incur unnecessary bank fees. Instead, contact the Budget or Finance office so a journal entry can be completed to process such payments.

Copier Refresh Program (Multi-functional devices) - The Copier Refresh Program began at the college in February 2006. We have successfully replaced all the old, out-dated equipment previously leased or purchased by the college with new digital units that can copy, print, scan, scan-to-email and fax.

Because many of the units are on three year leases, the first refresh began in February 2009. We are able to right-size all units based on the data obtained and needs of the department. Savings can be found by using the MFD as a printer and fax machine. Not replacing these two desk top units help with cost and space. Since the toner is included in our service contract on all MFD’s, the purchasing of these costly toners is also eliminated. The scan-to-email or scan-to-file function is helpful when storing needed documents or emailing documents to the requested person.

College wide funding for MFD’s includes the purchase or lease of the unit, all service contracts (including the cost of toner), supplies (including paper and staples) and freight. The only cost to a department is overage charged for copying. Since each unit is designed for a maximum number of copies per month, any additional charges are charged back to the college. The Procurement Department then charges the department, based on the copy code used. The following are the most commonly used MFD’s at the college with their monthly allowable copies:

Should you have any questions regarding this program, please contact Mary Ellen Davies at ext. 5527.

Leadership Valencia

Reading Circle: Strengths Based Leadership - If you are a manager or a supervisor and are interested in learning how to utilize your strengths, the strengths of those on your team, and getting people with the right strengths on your team, then please join us for this reading circle. The book includes an access code for an online assessment of your strengths that needs to be completed prior to the reading circle date. April 21, 12-1:30 p.m., East Campus, Room 3-113, Registration Code: PREAD-1

Dynamic PowerPoint Slideshows-LTAD 2281 - Make a Flash photo slideshow in PowerPoint the easy way. In this hands-on workshop, participants will learn to make a photo slideshow in PowerPoint using the Photo Album tool. Topics covered will include animation effects, image editing, background music, and looping options. The workshop will then demonstrate how the slideshow can be saved in PowerPoint or converted to Flash and uploaded to a website using iSpring, a free software. Participants are encouraged to bring their own photos for use in the workshop. April 24, 1:30-3:30 p.m., West Campus, Room 6-221 (room change), Registration Code: TDPS-1 OR May 15, 1:30-3:30 p.m., East Campus, Room 4-133, Registration Code: TDPS-2

Banner Finance for Beginners - Learn how to look up your budget, create budget transfers, create requisitions and research your budget and spending. April 24, 8 a.m.-4 p.m., Winter Park Campus, Room 219, Registration Code: TBFB-4

Collaboration at the Learning College - Join Dr. Shugart and Michael Shugg for a conversation about our habits of collaboration. Questions to be considered include: What is collaboration at a learning college? Why do we collaborate? What are some characteristics of authentic versus inauthentic collaboration? What are the preconditions for effective collaboration? How do we balance our collaborative process with the need to move work forward? What level of collaboration is appropriate for what types of decisions? April 29, 2-4 p.m., West Campus, Room 6-202, Registration Code: PCALC-1

Building Communities of Convergence: Exploring Peace and Justice at Valencia (World Cafe Dialogue) - What does peace and justice mean to you? How would peace and justice impact your life at Valencia? Please join a campus wide conversation on Peace and Justice. Over the past year, members of the Valencia community have come together to discuss and develop a Peace and Justice Program at Valencia. We invite you to join our dialogue. We want to hear all voices - students, faculty, staff, and administrators. ALL PEOPLE, ALL VOICES, ALL MATTER. May 8, 1-3 p.m., West Campus, Room 6-202, Registration Code: GEPJ-2

WebCT Essentials Online (CRN1381& LTAD 3281) - This project-based online course will introduce you to all the new tools inside CE6 and show you how to develop a new (or improved) WebCT component using the new system. Topics covered include learning the interface for CE6, basic course design, presenting content to students, communication and assessment tools. Optional orientations are available in the following formats: F2F Orientation, May 18, 3-4 p.m. and online orientation, May 18, 4:30-5:30 p.m., Course runs May 19-June 29. If you require any additional information, please contact Eddie Howell at ext. 1996. Registration Code: TWEBE-3

To register for all classes go to http://valenciacc. edu/leadership/regstr.cfm. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation e-mail. To view the status of a particular workshop and to see a full listing of workshops check the Leadership Valencia calendar located online.

Wellness News

All the current Wellness classes are ending this week. The new offerings will begin the week of May 18th so look for them on the Wellness website at www.valenciacc.edu/ wellness and in the Bulletin. If you have any suggestions please don't hesitate to contact djakubcin@valenciacc.edu.

National Walk-at-Lunch Day is Wednesday, April 29. Did you know that experts recommend that adults get at least 30 minutes of moderate activity, five times per week. If those 30 minutes are achieved in one session that means taking a minimum of 3,000 steps in 30 minutes. However, researchers point out in the American Journal of Preventive Medicine that walkers can also break those steps down into several shorter exercise sessions throughout the day. So mark your calendars and get a walk in at lunch on April 29.

Reminder from Plant Operations

Non emergency maintenance and custodial work requests should be submitted directly to Plant Operations through our web page at http://valenciacc.edu/ plantops/workrequest.asp or find us under "Quick Links" in the Faculty and Staff section of Valencia's web site.  This is the most efficient way to get your request into the system.  Hot or cold requests and/or emergencies may be submitted as "urgent." Click on "Urgent" at the bottom of the maintenance request form and your request will be routed via wireless e-mail to the appropriate Plant Operations supervisor for immediate consideration. 

Certificate Programs Available at Valencia Enterprises

Take the fast track on the road to success with Valencia Enterprises’ Certificate Programs. Designed with you in mind, each certificate consists of a series of convenient courses offered either in a half-day or full-day format, every other week.

• Administrative Professional Certificate Levels 1 & 2
• Building Effective Teams Certificate
• Customer Service Certificate
• Supervision: Pathways to Success Certificate Levels 1 & 2

For more information and a complete list of our certificate program courses, call ext. 6688.

Kudos

Paul Chapman, professor of Humanities at the Osceola Campus, has been invited to the US Holocaust Museum's 2009 seminar on Christianity & the Holocaust: History, Analysis & Implications

VALENCIA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

Regular Meeting
April 21, 2009, 8:30 a.m.
Room106, Downtown Center, 190 S. Orange Avenue Orlando, FL

AGENDA

THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairmam

Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

• Approval of Minutes – February 24, 2009, Regular Meeting and February 6, 2009- State Workshop Meeting.

II.        Reports  

• Honors Spring Break trip – Karen Borglum
• ATD & Gates Foundation Proposal Update (Dr. Joyce Romano, Vice President for Student Affairs & Dr. Kaye Walter, Chief Learning Officer)

C.        2009-2010 Budget Forecasting (Mr. Keith Houck, Vice President Administrative Services)

D.        Construction Report (Mr. Keith Houck)

E.         Faculty Council Report (Mr. Michael Shugg, President, Collegewide Faculty Council)

F.         Valencia Foundation Report (Ms. Jerry Buchanan, Trustee)

G.        President’s Report (Dr. Sanford Shugart)

• Legislative Matters
• Commencement

III.       New Business

• Proposed Resolution- State Funding – Raymer Maguire
• Commissioning Services – Continuing Contract

C.        Additions, Deletions or Modifications of Courses and Program

D.        Valencia Enterprise Courses and Fees – February and April

E.         Human Resources Agenda

F.         Submission of Grant Proposals

G.        Property Deletion