Vol. XXXVIII, No. 11, March 23, 2009

This Week at Valencia

Monday, March 23

Student Affairs Leadership Team, 10 a.m., East Campus, 3-113

Wednesday, March 25

Student Development Team, 8:30 a.m., Winter Park Campus, Rm. 123

DOT Deans, 9 a.m., Osceola Campus, 3-319h

Thursday, March 26

Academic Affairs Leadership Team, 8 a.m., DTC, Rm. 106

College Planning Council, 2:30 p.m.,East Campus, 5-112

Friday, March 27

Professional Development Day, 8 a.m., West Campus, 8-111

Endowed Chairs for Learning Leadership Program

Applications are now being accepted for the 2009-10 Endowed Chairs for Learning Leadership Program. The program provides resources to full-time, tenured faculty for the advancement of instruction and learning. This year the Valencia Foundation is offering one application round of 39 chairs, altogether totaling $162,700. The guidelines and application package can be found on the foundation’s website at http://www.valencia. org/ or by calling Shauna Anstey at ext. 3211. Applications must be received in College & Community Relations by April 13 at 5:00 p.m.

Transition and Enrollment Services

Have you ever wondered how so many students get connected to Valencia?

Well that’s what the Transition and Enrollment Services team is here to do. We serve as a point of contact for many of the students walking through our doors for the first time. We do this by:

• Hosting on-campus events
• Going out into the community to inform future students about Valencia’s programs and the college admissions process
• Operate two call centers located on the East and West campuses which answer prospective and current student questions
• Support and partner with other departments on all Valencia Campuses
• Our department reach thousands of new and prospective students at over 100 recruitment events each semester
• In addition to our recruitment events, we sponsor and coordinate signature events including Valencia Previews, the Go Higher Get Accepted Campaign, Saturday Academy, Youth Education Day, High School Feud, and Career Carnivals - these spring events connect us with thousands of prospective students and bring many of them to visit our campuses.
• Our enrollment call centers served just over 10,000 students in our first two weeks of the Spring semester alone, and will continue to serve around another 2,000 students each week for the duration of the semester.

Transition & Enrollment Services is committed to empower the community through various outreach activities. Our focus is to promote Valencia’s educational programs and support our prospective and current students as they achieve their career goals.

Prospective students can schedule a tour at their campus of choice by visiting our department’s website at www.valenciacc.edu/transitions or they can speak with a live college representative by calling our enrollment center at
407-582-2330.

Hiring Reminder for Supervisors and Managers

Newly hired part time hourly and institutional work study student employees should never be allowed to begin working until Human Resources has cleared them to do so. The hiring supervisor must receive written authorization from Human Resources before placing a new employee on a work schedule or allowing them to start working. Supervisors/Managers should contact Human Resources at ext. 8033 if they are in doubt about a person's eligibility to work.

Procurement News

There will be no download of P-Card transactions on April 1 due to the upgrade to Banner 8. Please continue to review and approve your transactions in PaymentNet and verify there is sufficient budget. Downloads will resume on April 8. Should you have any questions, please call Kacy Weekes at ext. 1974.

Second successful sustainability meeting at Valencia - On March 3 Procurement and Facilities hosted our second sustainability meeting on West Campus. Those presenting at the conference included Ed Ames, Valencia’s director of Procurement; Deborah Green, Water Media Services; Kevin Lyons, Rutgers University; Robyn Dowsey, LEED AP, Wharton-Smith; Chef Al Rosas, CCP and Erin Rosas, CHCC, Rosas Organic Farms; and Jim Thomas, Biosphere Consulting. Vendors participating in the trade show included Peninsular Paper, Orlando Utilities Commission, GE Electric Vehicles, Office Depot, American Ad Specialties, Steelcase, Baker Barrios Architects, Florida Business Interiors, Valencia's Sustainability Committee, and Promotional Products Solutions. Each speaker and trade show vendor had something to share and all who participated walked away with door prizes and a better understanding of ‘going green’.

Viewing of attached documents in Banner - Procurement has been attaching Supplier Business Profiles & W-9 forms to vendors entered into the system since July 1, 2008. We are in the process of attaching forms to vendors who were entered prior to this date. To view a supplier attachment, use the Banner form: FOAIDEN and click on the attachment icon in the header.

On the Purchase Order side, we are attaching quotes or any other pertinent information to the PO number. To view these attachments, use the Banner form: FPIPURR and click on the attachment icon in the header:

Vendors doing business with the college - a Vendor Business Profile and W-9 form are both required for any vendor or person that conducts business with the college. The information provided on these two forms is entered into our Banner database. Checks from the college to a vendor cannot be issued without these forms. Suppliers are set up based on their reporting name to the IRS; therefore the W-9 form is a IRS required form. Suppliers using a DBA can difficult to find because of this reason. Remember that no employee, acting in a private capacity, shall rent, lease, or sell any realty, goods, or services to the college.

Contact anyone on the procurement staff before entering into any type of agreements to procure goods or services on behalf of the college. All requests and questions concerning vendor updates and set ups should be directed to valenciaprocurement @valenciacc.edu or by calling ext. 5532.

Office Depot Online - Procurement's contract with Office Depot offers up to 40 % discounts to our departments. To take advantage of these great savings visit their website at http://bsd.officedepot.com. If you do not have a login yet, please contact Annmarie Wise at ext. 5543 or Janet Vivian at ext. 5542.
 
If your department frequently buys a commodity or service that is not currently on contract, please contact anyone in Procurement and we will work to establish a competitively bid or negotiated contract or agreement on your behalf. We are always open for suggestions so please let us know how we can better meet your needs. Feel free to sent comments, ideas and suggestions directly to Ed Ames, director, at eames@valenciacc.edu. A list of awarded bids and request for proposals is available for viewing at the Procurement web site at http://www.valenciacc.edu/procurement/bids.asp

Leadership Valencia

Maximizing Your PowerPoint for WebCT, LTAD 2280 - Maximize the potential of your PowerPoint presentations for more multimedia-rich online content.This hands-on workshop will cover topics including enhanced Office 2007 tools such as animations, SmartArt, and design options. Participants will add audio to their PowerPoint and convert it to a Flash file using iSpring, a free software program. The workshop will then discuss the Flash player and how to upload a Flash file onto a WebCT course. March 25, 1:30-3:30 p.m., East Campus, Room 4-133, Registration Code: TMPW-3

Institutional Review Board (IRB) Training, Part I - Planning to conduct a study involving Valencia students or employees? Not sure if your study needs to comply with Valencia's new mandatory Institutional Review Board (IRB) process for research projects? The Valencia IRB process is designed to encourage faculty, staff, and student research while protecting the participants, the college, and even the researcher.  Part one will provide an overview of human research protection and how our IRB works with an aim to be as unintrusive as possible while complying with Federal regulations. (Note: completion of this workshop satisfies the IRB training requirement for investigators of Valencia projects that have been approved through expedited or full review). March 26, 1-3 p.m., East Campus, Room 4-212B, Registration Code: PIRB1-1
 
Institutional Review Board (IRB) Training, Part II - Planning to conduct a research project that will require completing the application for Valencia's new Institutional Review Board (IRB) process?  Part II will walk through the Valencia IRB application process through interactive discussions, including questions and discussion of examples. Recommended pre-requisite: IRB Training, Part I. March 26, 3-4 p.m., East Campus, Room 4-212B, Registration Code: PIRB2-1
 
Train-the-Trainer Creativity Camp - Once upon a time, trainers like us could hold our audiences at rapt attention with nothing more than a smooth delivery and a flip chart. To really impress them, we brought out the big guns - the colored markers. Today we know there are multiple ways to engage learners. If you have a desire to perhaps present a Leadership Valencia workshop, enhance your classroom presentation skills, or share your ideas and tips about training, then this workshop is for you. All those attending will receive a trainer's toolbox and an invaluable handbook full of great ideas and resources.  March 26, 2-5 p.m., East Campus, Room 3-113, Registration Code: PTTCC-1

Banner Finance for Beginners - Learn how to look up your budget, create budget transfers, create requisitions and research your budget and spending. March 27, 8 a.m.-4 p.m., Winter Park Campus, Room 134, Registration Code: TBFB-1

Outlook 2007 Informational Session - The Outlook 2007 move is coming. Make sure you attend this quick informational session to learn about the project, when this project will impact you and where to get training. This is a free webinar - you can attend from your desktop - all you need is an internet connection and speakers. March 27, 1:30-2 p.m. To register, go to the following web address and follow the instructions: https://www2.gotomeeting.com/ register/297059540.

Circles of Belonging - Ever wonder what makes a person tick? Individual experiences play a huge part in shaping the way we interact with others and view the world around us. This in-depth interactive workshop will examine how diversity of experience impacts our interpersonal communications and relationships. Through discovery and discussion, learn more about yourself and the people around you. Participants will leave the session with an increased understanding of and appreciation for similarities and differences. March 30, 8:30 a.m.-12:30 p.m., East Campus, Room 5-112, Registration Code: PCOB-1

Outlook 2007 Basics Workshop - This is a hands-on workshop that will guide you through the basics of navigating, email/messaging, contacts/address books, and using the calendar in Outlook 2007. Choose from one of the following:

Criminal Justice Institute (CJI Employees Only)

• April 6, 9-11 a.m., Room 228, Registration Code: TOL2007-14
• April 6, 1-3 p.m., Room 228, Registration Code: TOL2007-15

Downtown Center (Downtown Center Employees Only)

• April 13, 9-11 a.m., Conference Rooms A/B, Registration Code: TOL2007-16
• April 13, (open lab for walk-in questions) 1-3 p.m., Conference Rooms A/B, Registration Code: TOL2007-17

East Campus

• April 7, 8-10 a.m., Room 4-123, Registration Code: TOL2007-5
• April 7, 1-3 p.m., Room 4-123, Registration Code: TOL2007-6
• April 8, 3-5 p.m., Room 4-203,.Registration Code: TOL2007-10
• April 8, 5-7 p.m., Room 4-203, Registration Code: TOL2007-11
• April 9, 9-11 a.m., Room 4-203, Registration Code: TOL2007-12
• April 9, 1-3 p.m., Room 4-123, Registration Code: TOL2007-13

Osceola Campus

• April 6, 9-11 a.m., Room 2-115, Registration Code: TOL2007-4
• April 7, 1-3 p.m., Room 2-115, Registration Code: TOL2007-7
• April 8, 9-11 a.m., Room 2-115, Registration Code: TOL2007-8
• April 8, 5-7 p.m., Room 2-116, Registration Code: TOL2007-9

Sand Lake Center

• March 30, 9-11 a.m., Room 2-108, Registration Code: TOL2007-28
• March 30, 1-3 p.m., Room 2-108, Registration Code: TOL2007-29

West Campus

• April 13, 5-7 p.m., Room 6-220, Registration Code: TOL2007-18
• April 14, 9-11 a.m., Room 6-220. Registration Code: TOL2007-19
• April 14, 1-3 p.m., Room 6-220, Registration Code: TOL2007-20
• April 15, 11:30 a.m.-1:30 p.m., Room 6-220, Registration Code: TOL2007-21
• April 15, 3-5 p.m., Room 6-220, Registration Code: TOL2007-22
• April 16, 11:30 a.m.-1:30 p.m., Room 6-220, Registration Code: TOL2007-23
• April 16, 3-5 p.m., Room 6-220, Registration Code: TOL2007-24
• April 16, 5-7 p.m., Room 6-220, Registration Code: TOL2007-25
• April 17, 10 a.m.-12 Noon, Room 6-220, Registration Code: TOL2007-26
• April 17, 1:30-3:30 p.m., 6-220, Registration Code: TOL2007-27

Winter Park Campus

• March 31, 9-11 a.m., Room 219, Registration Code: TOL2007-1
• March 31, 1-3 p.m., Room 219, Registration Code: TOL2007-2
• April 4, 9-11 a.m., Room 219. Registration Code: TOL2007-3

To register for all classes go to http://valenciacc.edu/leadership/. Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation e-mail. To view the status of a particular workshop and to see a full listing of the Spring workshops check the Leadership Valencia calendar located online.

Wellness News

March is National Nutrition Month. Eating right can be easy and cost effective. For more information on National Nutrition Month go to www.eatright.org/nnm.

It's not too late to join your colleagues in the Step by Step program which started March 16. Applications can be found at the Wellness website, www.valenciacc.edu/ wellness. Once you complete the application and send it to Debi at mail code 3-29, she will send you the beginning paperwork, along with a pedometer. Let's all get walking.....

Mark your calendar for the next brown bag workshop on April 16th as Blue Cross & Blue Shield presents Sleep Deprivation, Get some ZZZs. Presentations will be 11 a.m.-12 Noon on East Campus, room 3-113 and 1-2 p.m. on West Campus, room 1-212.

Integrating Service Learning and Civic Responsibility into the Curriculum, an interactive workshop Sponsored by the American Association of Community Colleges for Achieving the Dream Institutions

Workshop activities will focus on integrating civic responsibility components into course syllabi; encouraging critical thinking on civic issues; and increasing meaningful involvement between colleges and communities.

There is no fee for this workshop. Participants receive a complimentary copy of the Guide and benefit from hands-on work with experienced facilitators. Friday, April 3, 1:30-4:30 pm, East Campus, 6-217. Registration is limited to 40 participants. The registration forms were sent by e-mail, but if you need a registration form, please contact Christie Pickeral at cpickeral@valenciacc.edu or ext. 4092.

For more information, contact Gail Robinson, AACC’s program director for service learning, at 202-728-0200, ext. 254, or grobinson@aacc.nche.edu

Workshop Facilitators: Karla Gottlieb, Director, Community Partnerships, Human Services Coalition, Miami, FL and Josh Young, Director, Center for Community Involvement, Miami Dade College, Miami, FL

If you are new to service learning, please review AACC’s service learning Web site at www.aacc.nche.edu/service learning before you attend the workshop. There are several free publications and curriculum tools online that will help you become familiar with this teaching and learning strategy.

This workshop is made possible through the American Association of Community Colleges’ national project, Community Colleges Broadening Horizons through Service Learning, funded by the Learn and Serve America program of the Corporation for National and Community Service, and through the support of the Lumina Foundation for Education.

Thank You

On the occasion of my retirement, I want to extend warm thanks and appreciation to everyone at the College with whom I have worked, learned, and had a great time over the past 20 years. It has been such a good place to work and grow! I am deeply grateful for all the professional partnerships, encouragement, support and friendships that we developed and shared together over time, and I wish you all the best for both your personal and college endeavors.

Sincerely, Ann Puyana

On behalf of my family, our sincere appreciation and heartfelt thanks for the out pouring of cards, and phone calls during the passing of my brother Leon Riley.

Thanks for your support and encouragement, Lois Riley

Submissions to the Bulletin are encouraged, so please e-mail your achievements, awards, recognitions and relevant information for the college community to Mary Jane Jones in the Marketing and Media Relations office. Deadline for submission is 5 p.m. on Tuesday to be included in the following Monday’s publication. Mary Jane can be reached at ext.1017, mc 4-34 or mjones2@valenciacc.edu