Vol. XXXVIII, No. 7, February 16, 2009

This Week at Valencia

Monday, February 16

Instructional Affairs, 8:30 a.m., West Campus, 6-202

Thursday, February 19

Faculty Council, 2:30 p.m., Winter Park Campus, 108

Friday, February 20

Learning Day, 8 a.m.-4:15 p.m., East Campus

Join your friends and colleagues this Friday, February 20, from 9 a.m. to 4:15 p.m.,on the East Campus for a day of professional development, personal enrichment, a Wellness Fair, and communal conversations. A continental breakfast will be served from 8:00 - 8:45 a.m. so please come early to chat with your colleagues and friends.

The general theme for the 2009 College Learning Day is centered on the Foundations of Excellence Self Study. Some of the workshops will focus directly on the Foundations of Excellence Dimensions, but there will also be a wide variety of additional workshops that will appeal to all faculty and staff.

You should have received your Learning Day program through the interoffice mail. Please take some time prior to February 20 to view the program to select those workshops you would like to attend in each of the four sessions. There is no pre-registration for the workshops and admittance is on a first come first served basis. A copy of the program can also been downloaded at http://valenciacc.edu/learningday/agenda.asp.

PROGRAM CORRECTION: Session 2-18 "How to Have the Time of Your Life & Get Your Work Done" has an incorrect workshop description. It is NOT about collaborative leadership. It should read, "If you hate filing, can't find a clear spot on your desk and have trouble completing projects and tasks on time, this session has tips and solutions for you.  This session will teach you how to handle clutter and minimize the cost of lost and misplaced files.   Take simple steps to get organized and increase your productivity.  Acquire techniques for maintaining an efficient file system and learn how to correlate paper and computer files." Joanna Branham is the presenter.

Payroll News

A comprehensive, printable pay stub is now available through Employee Self Service in ATLAS. We will no longer be distributing printed direct deposit statements. To access the online pay stub you must:

1.  Log into ATLAS.

2.  Navigate to the "Employees" tab.

3.  Select “Pay Stub (by payday)" under Employee Services, Pay Information.

4.  Select a pay stub year from the pull-down menu and click "Display."

5.  Click on the pay stub date for the pay stub you wish to view/print.

Please be sure to distribute this information to all of the employees in your department - including your Part-Time, Student and Adjunct employees.  If you have questions or comments, please contact Joe Livingston, ext. 8069, or Bettie Cooper, ext. 8100.

Accounts Payable Request

When submitting paperwork to accounts payable, please try not to use staples to attach backup. Tape all receipts and back-up information on the back of the paperwork or on a clean piece of paper. Use binder clips or paperclips, when necessary. Invoices, check requests, per diem, travel requests and any other paperwork sent to AP needs to be scanned.

We will be able to process your requests in a more timely fashion if you avoid stapling your paperwork. Thank you for your help on this issue.

Procurement News

Printer Toner Cartridges - All printer toner cartridges have a 30-day return policy. Only order what you currently need. If the cartridge is more than 30 days old, the cartridge cannot be returned to the supplier. Please make sure to check all cartridge packages when they arrive for any defects.  It is also recommended not to store toner cartridges for more than six months.

Multi Functional Device Units Refreshed - Multi functional devices (aka copy/print/scan/fax) are currently being refreshed at the college. We started this program three years ago in order to get a handle of the use and needs of the college. Because we have received good data over the years, units will be replaced based on usage. This means that units will be ‘right sized’ for all areas and costs will be in-line with the budget provided. Since the implementation of this program, the college has saved money on the purchase of desktop printers, scanners and fax machines along with the savings of purchasing
costly printer/fax toner cartridges. If your worn out printer, scanner or fax machine is on its last leg, look to see where the closest multi functional device is located. 

Sustainability Conference - Mark your calendar for Valencia’s second annual Sustainability Conference to be held on March 3rd in the new green Building 8 on West Campus. Procurement along with Facilities will host a variety of speakers and include a vendor trade show. This is a great opportunity for you to see what Valencia, along with other local companies are doing to be green and protect our environment.

P-Card Purchases - The Valencia P-Card cannot be used for purchases greater than $3,500.00 unless a competitively bid contract is in place for such items. Purchases greater than $3,500.00but less than $25,000.00require three (3) written quotes and must be submitted by creating a Banner requisition. Dollar amounts spent to the same supplier in any six-month consecutive period contribute to the above competitive thresholds. Therefore, if you anticipate that your expenditures to any single supplier will exceed the formal bidding threshold of $25,000, please contact Procurement so that we may establish a contract on your behalf. Once a competitively bid contract is in place, the dollar thresholds, quote or bid requirements no longer apply. You may purchase as much or as little as you desire with no extra documentation on work required.

Fund Use Guidelines - An updated Fund Use Guidelines has been posted on Procurement’s website: http://www. valenciacc.edu/procurement/facultystaff_FAQs.asp. This handy guideline lists Valencia’s different funding sources and what is permissible to purchase under each Fund.  Personal convenience items including clocks, plants, desk accessories, decorations, lamps, and tissues are just an example of what is not permissible to purchase using operational dollars (Fund 1). For a more detailed list, please refer to the website.

Deadline Approaching for Submitting Orders for Commencement Academic Regalia

Commencement will be held on Saturday, May 9. The college is using Jostens again this year. Head sizes will no longer be needed because the caps are adjustable. Please contact Lisa Yenke for an order form if you have not received one in the mail.  All orders must be submitted to Lisa Yenke at mail code DTC-4 prior to March 20.

Valencia will pay for the rental of your regalia if ordered by March 20. Payment for any orders received after March 20 will be the direct responsibility of the employee along with any surcharges for shipping. Regalia rates are:  Associate-$20.70; Bachelor-$20.70; Master-$24.90; Doctor-$30.15 (all prices include gown, cap, tassel and hood).

You are encouraged to take advantage of this opportunity to order your regalia without charge. If you have any questions, please contact Lisa Yenke at ext. 3401.

You will be notified via email when the academic regalia have been delivered to your campus Business Office.

Property Control News

Minor technology equipment purchases should not to be confused with other minor equipment. When minor technology equipment is needed (i.e. less than $1,000) accounts 705060 and 705065 (assistive technology) are used when purchasing laptops and computers ONLY.  Everything else should use 705070 and 705075 respectively. Following are several examples to help explain:

• Example 1:  A PC costing $900 wants to be purchased. When the requisition is created, the account number to be used will be 705060. Reason:  This is a computer.
• Example 2:  A department needs to purchase a new monitor for an existing PC for $400. When the requisition is created, the account number to be used will be 705070. Reason:  This is not a laptop or computer.
• Example 3:  Mr. S. has enough funds in his budget to purchase a MSI Wind Netbook for $495. When the requisition is created, the account number to be used will be 705060. Reason:  This is a laptop.
• Example 4: A large 24” screen monitor costing $450 is needed for a department using assistive technology. When the requisition is created, the account number to be used will be 705075. Reason:  This is not a laptop or a computer. It is used with assistive technology.

Contact Jill Szentmiklosi, ext. 2236 for guidance when purchasing assistive technology. 

Leadership Valencia

Universal Design in Education: From Principles to Practice - This workshop will explore how universal design can create a welcoming and inclusive learning environment for all students. Discussion and activities are focused toward providing suggestions for improving accessibility of courses and services that will take into consideration the diverse learning styles, abilities and disabilities of students. Discussion will include information on relevant legislation, principles of universal design, and specific ways to create inclusive classroom environments. Participants will leave with ideas of how to incorporate practical universal design strategies to their instructional practices. February 19, 2-4 p.m., East Campus, Room 8-234, Registration Code: LUDE-2

Making Sense of Your Data With Excel - Overwhelmed with data? Learn how to make sense of your spreadsheets with Excel tools. This hands-on workshop will cover Excel topics including filtering, sorting, conditional formatting, charts and graphs, pivot tables, mail merge, and more. February 18, 1:30-3:30 p.m., Osceola Campus, Room 2-116, Registration Code: TMSDE-3

Banner 8 and Refresh Training - This Banner training session will cover improved features that come with Release 8. We will also do some refresh training on select topics. Improved topics include course section creation; course section waitlist; registration min/max credits; and Atlas view of financial aid information. Refresh topics include creating a faculty member; section creation for dual enrollment; and AR accounts, TSAAREV, TSASPAY, TSADETL. Please choose from one of the following:

• February 24, 8:30 a.m.-12 noon, East Campus, Room 4-210, Registration Code: TBAN8-1
• February 24, 1-4:30 p.m., East Campus, Room 4-210, Registration Code: TBAN8-2
• February 25, 8:30 a.m.-12 noon, Winter Park Campus, Room 219, Registration Code: TBAN8-3
• March 3, 8:30 a.m.-12 noon, West Campus, Room SSB-142, Registration Code: TBAN8-4
• March 3, 1-4:30 p.m., West Campus, Room 6-221, Registration Code: TBAN8-5
• March 5, 1-4:30 p.m., Osceola Campus, Room 3-330, Registration Code: TBAN8-6

Online Video Orientations - This is a face-to-face introductory practice workshop with additional learning materials and reference documents available online via the Valencia website. For more information, please contact the instructor, Nemir Matos-Cintron. February 26, 1:30-2:30 p.m., West Campus, Room 6-326A, Registration Code: TOVO-1

WebCT Essentials - LTAD 3281- Online Workshop.This project-based course will introduce you to all the new tools inside CE 6 and show you how to develop a new or improved WebCT-component using the new system. Topics covered include learning the interface for CE6; basic course design; presenting content to students; communication and assessment tools. Optional orientations available in the following formats: F2F orientation, March 2, 3-4 p.m. Online orientation, March 2, 4:30-5:30 p.m. Any questions, please contact Eddie Howell at ext. 1996. Registration Code: TWEBE-2

Podcaster's Lab - LTAD 3245 - This is an open lab for podcast creators to develop their work with the help of an instructional designer or multimedia specialist. Prior attendance to LTAD 3241 and 3243 is strongly encouraged. March 6, 2-5 p.m., West Campus, Room 6-326A, Registration Code: TPL-1

Getting regular well checkups makes sense for good health. The same is true for your financial fitness. Learn practical strategies from health care and financial professionals for taking better care of yourself and your financial well-being through a special video presentation. Feb. 24, 11 a.m. on East Campus, 3-113 and 1 p.m. on West Campus, HSB-211. Lunch will be provided, courtesy of Matt Buckland, financial advisor with Edward Jones.

Reservations are required by contacting Debi Jakubcin at ext. 2281 or djakubcin@valenciacc.edu no later than Feb. 23.

Kudos

Amy Anthony, adjunct professor for the Physical Education department is a recipient of a professional development grant from United Arts for her classes in belly dancing. The process was a long one including applications, multiple essay questions, performance submissions, letters of reference, hearings before the panel, assessment of impact on the community as well as impact for her artistry. We are very excited and honored to have her teaching for Valencia. It is an acknowledgment from the community at large that there is an interest in and support for belly dancing when performed, taught and practiced as a skillful and beautiful art form.

                                                   VALENCIA COMMUNITY COLLEGE

                                                     DISTRICT BOARD OF TRUSTEES

                                                                       Orlando, Florida

Regular Meeting                                                                           Room 5-112, East Campus

February 24, 2009 - 8:30 a.m.                            AGENDA        701 North Econlockhatchee Trail, Orlando

                                               THIS MEETING IS OPEN TO THE PUBLIC

Call to Order -- Board Chairman

Invocation – Dr. Stanley H. Stone, Vice President of Human Resources and Diversity

Pledge of Allegiance to the Flag

Recognition:

• Approval of Minutes – December 16, 2008, Regular Meeting

II.        Reports

A. East Campus (Dr. Ruth Prather, Provost, East and Winter Park Campuses)

B. East Campus Student Government Association Report (East SGA President)

C. Spring Registration Report (Dr. Joyce Romano, Vice President, Student Affairs and Dr. Kaye Walter, CIO of Academic Affairs)

D. Financial Summary Report (Mr. Keith Houck, Vice President, Administrative Services)

E. Construction Report (Mr. Keith Houck)

F.  Faculty Council Report (Mr. Michael Shugg, President, Collegewide Faculty Council)

G. Valencia Foundation Report (Ms. Jerry Buchanan, Trustee)

H. President’s Report (Dr. Sanford Shugart)

III.       New Business

A. Storm Water Management Systems Improvements –West Campus (RFP 08/09-07)

B. Budget Amendment Request, Amendment Number 1 for FY 2008-2009

C. Budget Amendment Request, Amendment Number 2 for FY 2008-2009

D. Dr. Philip Benjamin Matching Grant Program- Approval of Funds to be Matched

E. Additions, Deletions or Modifications of Courses and Programs

F. Valencia Enterprise Courses and Fees

G. Human Resources Agenda

H. Submission of Grant Proposals

I.  Property Deletion

IV.       Other Business