Vol. XXXVIII, No. 4, January 26, 2009

This Week at Valencia

Monday, January 26

Instructional Affairs Committee, 8:30 a.m., East Campus, 3-113

SALT, 10 a.m., Winter Park Campus, 108

Wednesday, January 28

DOT Deans, 9 a.m., Osceola Campus, 3-319h

Thursday, January 23

Commencement Committee, 3 p.m., West Campus, 6-202

Newly hired part time hourly and institutional work study student employees should never be allowed to begin working until Human Resources has cleared them to do so. The hiring supervisor must receive written authorization from Human Resources before placing a new employee on a work schedule or allowing them to start working. Supervisors and Managers should contact Human Resources at 8033 if they are in doubt about a person's eligibility to work.   

Payroll News

A comprehensive, printable pay stub is now available through Employee Self Service in Atlas. We will continue to print direct deposit stubs through the February 6 payroll so you can compare your payroll information to your online stub. Beginning with the February 20 payroll, your direct deposit stub will only be available online through Atlas and a paper pay stub will no longer be printed and distributed. To access the online pay stub you must:

• Log into ATLAS.
• Navigate to the "Employees" tab.
• Select “Pay Stub (by payday)" under Employee Services, Pay Information.
• Select a pay stub year from the pull-down menu and click "Display."
• Click on the pay stub date for the pay stub you wish to view/print.

Please distribute this information to all of the employees in your department. Please be sure to include part-time, student and Adjunct employees in your distribution. If you have questions or comments, please contact Joe Livingston, ext. 8069, or Bettie Cooper, ext. 8100.

Accounts Payable Request

When submitting paperwork to accounts payable, please try not to use staples to attach backup. Tape all receipts and back-up information on the back of the paperwork or on a clean piece of paper. Use binder clips or paperclips, when necessary. Invoices, check requests, per diem, travel requests and any other paperwork sent to AP needs to be scanned.

We will be able to process your requests in a more timely fashion if you avoid stapling your paperwork. Thank you for your help on this issue.

News from Procurement

Procurement website - The Procurement web site is regularly updated with new information. Please visit it often to see what is new. Let us know if there is something you would like to see included. 

FedEx Kinko’s Service - The newly designed web site for Valencia by FedEx Kinko’s is up and running! You can place your order online and pick up the completed job at a local store or have it delivered to your campus. A Valencia P-Card is needed for the online purchase. To take advantage of this service, e-mail Geoff Kirby at Geoff.kirby@fedex.com and he will set you up with your own user name and password.

New Courier Service Department - As part of a cost effective and more efficient way to conduct business, we have combined our mail service and shipping & receiving areas into one department.  The new name is Courier Services. Manager Jim Bauer is excited about enhancing the department to meet all your courier needs. You can contact Jim at x1755 or e-mail:  jbauer6@valenciacc.edu 

Color Copiers at East & West Copy Centers - Both East & West Copy Centers have the ability to copy jobs in color. For those jobs that need color, take advantage of this in-house service. The cost for a single sided color copy is 35 cents. Two sided is 70 cents.  And as always, the Copy Centers have a quick turnaround time and produce professional material.

Updated Banner Suppliers - You can easily download an updated Excel file of Banner suppliers found in Atlas under the Finance Tab. This tool is helpful to find vendor names, VID numbers and DBA (doing business as) names of your suppliers. It is suggested to keep a list of your most used vendors along with their VID number handy when creating a requisition in Banner.

Learning Day 2009 is February 20 on the East Campus. Brochures will be sent out in February. Watch for additional information.

Leadership Valencia

Banner Finance for Beginners - Learn how to look up your budget, create budget transfers, create requisitions and research your budget and spending, February 6, 8 a.m.-4 p.m., Winter Park Campus, Room 134, Registration Code: TBFB-2

Using Digitizing Tablets to Enhance Communication - Participants will learn how to use a digital tablet device to digitally annotate documents. Use within an online whiteboard space will also be demonstrated. Participants will receive a tablet device for personal use. February 6, 1-2:30 p.m., East Campus, Room 8-213, Registration Code: TDTEC-1

Making Sense of Your Data With Excel - Overwhelmed with data? Learn how to make sense of your spreadsheets with Excel tools. This hands-on workshop will cover Excel topics including filtering, sorting, conditional formatting, charts and graphs, pivot tables, mail merge and more. Choose from one of the following:

• February 6, 1:30-3:30 p.m., East Campus, Room 4-133, Registration Code: TMSDE-1
• February 13, 1:30-3:30 p.m., West Campus, Room 6-326A, Registration Code: TMSDE-2
• February 18, 1:30-3:30 p.m., Osceola Campus, Room 2-116, Registration Code: TMSDE-3

Universal Design in Education: From Principles to Practice - This workshop will explore how Universal Design can create a welcoming and inclusive learning environment for all students. Discussion and activities are focused toward providing suggestions for improving accessibility of courses and services that will take into consideration the diverse learning styles, abilities and disabilities of students. Discussion will include information on relevant legislation, principles of universal design, and specific ways to create inclusive classroom environments. Participants will leave with ideas of how to incorporate practical universal design strategies to their instructional practices. February 10, 2-4 p.m., West Campus, Room 6-202, Registration Code: LUDE-1 or February 19, 2-4 p.m., East Campus, Room 8-234, Registration Code: LUDE-2

AAWCC Reading Circle & Brown Bag Lunch: Influencer - AAWCC invites you to participate in a discussion on excerpts from the book Influencer. Whether you're a CEO, a parent, or merely a person who wants to make a difference, you probably wish you had more influence with the people in your life.  This reading circle will cover various excerpts from the book, which will be mailed to you when you sign up for the class. Sponsored by the Valencia Chapter of the American Association for Women in Community Colleges. January 29, 11:30 a.m.-1 p.m., East Campus, Room 3-113, Registration Code: PREAD

Please be sure you have the approval of your direct supervisor prior to registering for a workshop. If a workshop is canceled, only those registered can be sent a cancellation e-mail. To view the status of a particular workshop and see a full listing of our Spring Workshops check the Leadership Valencia calendar located online. To register for all classes go to /leadership/.

2009 is the time to put down those cigarettes for good. Join us beginning February 3 on West Campus for a program to stop smoking. Classes will meet every Tuesday from 1-2 p.m. for five weeks. Reserve your spot by emailing Debi Jakubcin at djakubcin@valenciacc.edu. 

Come to the next brown bag lunch meeting January 29 where the topic will be Making Realistic Goals. East Campus, 11 a.m.-12 noon, 3-113 and West Campus, 1-2 p.m., 1-212.

Spring wellness classes started last week and end April 24. Remember you can join at anytime! Visit the Wellness webpage at http://valenciacc.edu/wellness and click on the events link for additional information on all the Spring wellness classes being offered. You will also see the brown bag lunch meeting topics for the rest of the term.

Valencia Enterprises – A Preferred Conference Location for Corporate Clients Nationwide

Meeting room requests from “outside” organizations are now being coordinated through Valencia Enterprises. When you receive a request from a group that is not affiliated with the college, please forward the information or put them directly in contact Valencia Enterprises’ Client Service Center, (407) 582-6688, email: ve_info@valenciacc.edu.