HR NOTES for Support Staff, Supervisors & Managers

 

 

 

Hiring part time hourly and work study students:

Newly hired part time hourly and institutional work study student employees should never be allowed to begin working until Human Resources has cleared them to do so.  The hiring supervisor must receive written authorization from HR before placing a new employee on a work schedule or allowing them to start working.  Supervisors/Managers should contact Human Resources if they are in doubt about a person's eligibility to work.

 

 

Terminating part time hourly and work study students:

Supervisors/Managers of part time hourly and work study student employees are reminded to notify Human Resources when an employee resigns, transfers to another department, or is dismissed and will no longer be working in the same department or area.  HR will need the employee's VID and last date worked for the specific position number which needs to be ended or terminated.

 

 

Advanced college credit or degree:

Administrative, professional, and full time 10 and 12 month faculty employees may be eligible for a salary increase when they've been awarded a new degree or have earned additional college credit towards one.  These employees must comply with college policy and take steps before beginning a course of study to ensure they'll be eligible for an increase.  Policies 6Hx28:08-06 and 6Hx28:08-23 address the requirements and procedure.

 

 

Teaching during "normal" working hours:

Full time non-faculty employees who teach, must not teach during the hours which are considered part of the employee's "normal" work day unless they use approved vacation or personal leave or adjust their work schedule to make up the time spent away from their primary job.  HR Form #30, Authorization to Teach During Normal Working Hours must be completed in advance to document how the teaching hours will be handled.      

 

 

The employee checkout process:

In accordance with college policy 6Hx28:07-31, full time employees who terminate or go on a leave of absence lasting more than 30 work days are required to out-process.  Full time employees who go part time are usually required to out-process as well.  When notified that a full time employee is leaving or going on a leave of absence, Human Resources will send a checkout form to the employee.  Copies of related policies and instructions on how to complete the process will be included.  If an employee is unable to complete the checkout process, his/her supervisor is required to complete it for the employee. 

 

HR Notes #92

April, 2009