HR NOTES for Support Staff, Supervisors & Managers

 

 

Year End Verification for W2s

 

 

It's hard to believe that we're already approaching another year-end!  This is the time that Payroll Services begins planning for W2 distribution.   In order to ensure that W2's are as accurate and as timely as possible, we need your help.  Please take the following steps and notify Payroll if you have any changes:

 

·        Verify your address as it appears on your next payroll check/direct deposit stub.  If it is incorrect, please notify HR Records with your change of address.

·        Verify that your name matches your Social Security card so your wages are properly credited to your Social Security account.  There are fines for mismatched names and social security numbers on the W2 form.  Once you receive your W2, please carefully check your Social Security Number.  If it is incorrect, notify Payroll Services ­immediately.  We will need a copy of your Social Security card in order to make the correction in the HR/Payroll system.

·        If you qualify for the Earned Income Credit, you need to send a new W5 to payroll by 01/05/2008 (find information about EIC at http://www.irs.gov/taxtopics/tc601.html).

·        If you file "Exempt", you need to submit a new W4 on or before 02/14/2008 or your status will be changed to Single and "0" for the 02/22/2008 payroll.  The W4 form can be found at www.irs.gov - type W4 into the "Search" field.

·        W2's will be mailed no later than 1/31/2008.  Duplicate W2s will not be issued until after 2/18/2008 with receipt of the Duplicate W2 Request Form.  This form is posted on the Valencia website, www.valenciacc.edu, under Faculty and Staff - Human Resources - Employee Resources. 

 

 

 

Please be sure to distribute /communicate this information to your employees!

 

 

 

 

 

HR Notes #75

October 2007