Human Resources & Diversity

HR Note - December 2005

UPDATING EMPLOYEE INFORMATION AND HEALTH INSURANCE AND FLEXIBLE BENEFITS CHANGES

Updating Employee Information

 

NAME/ADDRESS INFORMATION:

 

Employees should be certain to keep personal information updated with Human Resources.  Updating your home address is crucial to receiving important information such as your Member Annual Statement from the Division of Retirement in Tallahassee.  In addition, employees who want to change their name must have a new social security card that reflects their new name.  The Change of Address/Name form (HR #8) can be found on the Valencia Online Forms under the Faculty and Staff section of the Valencia Community College website.

 

BENEFICIARY INFORMATION:

 

All full-time employees of the College have a basic, $10,000 life insurance policy paid for by the College.  Many employees completed beneficiary information at the time that they were hired and may forget to update this information when a life-changing event occurs such as death or divorce.  If applicable, the same beneficiary information would apply to supplemental life insurance as well.  To check your beneficiary information, send your email request to Linda Marcia in Human Resources.

Until an employee is vested in the Florida Retirement System (FRS), no beneficiary information is required.  Sent to employees by the Division of Retirement, the Member Annual Statements will advise employees when they have vested and instruct them to visit the FRS website for the form they need to designate a beneficiary.  Employees, who are already vested, can check their beneficiary information by logging into MyFlorida.com/FRS.  You can log into online services to view beneficiary information.  A link to the appropriate form to change beneficiary information is provided on this site.

 

Health Insurance and Flexible Benefits Changes

 

Even though the Open Enrollment period (usually held in October of each year) is over, there may be situations that occur during the year in which full-time employees need to make changes to their health insurance and/or flexible benefits plans.  These situations could include birth or adoption of a child, death of a dependent or employee, divorce, and/or change in employment status.  These situations are better known as Qualifying Events.  Examples of the changes that could be made might include changing from the PPO to the HMO or vice versa, adding or deleting dependents, and/or increasing or decreasing the dollar amounts designated for flexible spending accounts.

It is very important to remember that, if you ever experience a qualifying event and need to make a change to your health insurance and/or flexible benefit plan, you only have 30 days from the date of the event to make the change.  Dependent upon the change, there are a variety of forms that may need to be completed.  If you experience a qualifying event or youre unsure if your situation would be a qualifying event, please contact a member of the Benefits and Retirement Team for assistance:

Laurie Youngman.......x8116

Linda Marcia................x8038

Barbara Luse...............x8045

 

HR Notes #54

                                                                                                            December, 2005

 

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